HR and Administration Officer

Job Posting Organization:
The organization is the Norwegian Refugee Council (NRC), which was established to protect the rights of refugees and displaced people. NRC operates in multiple countries, providing assistance and support to those affected by conflict and disaster. The organization focuses on various sectors, including education, shelter, and livelihoods, and aims to promote durable solutions for displaced populations. NRC is known for its commitment to humanitarian principles and has a workforce of thousands of employees across its global operations.

Job Overview:
The HR and Administration Officer position is crucial for supporting the HR functions within the NRC's Kenya Country Office. The role involves implementing HR policies and procedures, assisting in recruitment processes, and maintaining staff records. The officer will also generate HR reports, process medical claims, and manage payroll administration. This position requires collaboration with various stakeholders, including Programme Managers and the Finance team, to ensure compliance with employment legislation and internal policies. The officer will also play a key role in onboarding new staff, facilitating training, and supporting employee engagement initiatives. Overall, the HR and Administration Officer is expected to contribute to a positive work environment and support the organization's mission by ensuring effective HR management.

Duties and Responsibilities:
The HR and Administration Officer will be responsible for a wide range of duties, including but not limited to: complying with NRC’s HR policies and procedures; assisting in recruitment processes such as advertisements and organizing interviews; updating staff records and generating monthly HR reports; processing medical claims and facilitating payments; preparing staff contributions to statutory bodies; managing HR archives and supporting administrative issues; overseeing recruitment and talent acquisition processes; designing onboarding programs; conducting HR audits and compliance reviews; coordinating partner onboarding and training; managing payroll administration; overseeing benefits administration; collaborating with Programme teams for workforce planning; assisting in staff training and capacity-building initiatives; providing logistical support for staff welfare programs; managing staff clearance processes; maintaining personnel files; tracking performance management cycles; and providing guidance on labor law requirements and HR policies.

Required Qualifications:
Candidates must possess a Bachelor's Degree in Human Resource Management or a related field from a recognized institution. Additionally, a Certified Human Resource Professional (CHRP) qualification or a Higher Diploma in Human Resource Management is required. The ideal candidate should have a minimum of five years of progressive experience in Human Resource Management, preferably within an international NGO or humanitarian context. A solid understanding of HR policies, employment legislation, and best practices is essential, along with experience in using Human Resource Management Information Systems (HRMIS). Membership in good standing with the Institute of Human Resource Management (IHRM) in Kenya is also required.

Educational Background:
The educational background required for this position includes a Bachelor's Degree in Human Resource Management or a related field from a recognized institution. Candidates should also hold a Certified Human Resource Professional (CHRP) qualification or a Higher Diploma in Human Resource Management, which demonstrates their commitment to the field and adherence to professional standards.

Experience:
The position requires a minimum of five years of progressive experience in Human Resource Management. This experience should preferably be within an international NGO, humanitarian, development, or recovery context. Candidates should have demonstrated experience in HRMIS, payroll administration, and statutory deductions, as well as the ability to adapt to complex and dynamic operational environments.

Languages:
Proficiency in both written and spoken English is mandatory for this position. Strong communication and interpersonal skills are essential, as the HR and Administration Officer will be required to interact with various stakeholders and provide guidance on HR policies and labor law requirements. Additional language skills may be considered an asset but are not explicitly required.

Additional Notes:
This position is likely to be full-time and may involve working in a dynamic and sometimes challenging environment. The NRC is committed to recruiting internationally and may offer competitive compensation and benefits packages. The role may also involve collaboration with various partners and stakeholders, emphasizing the importance of compliance with internal policies and statutory obligations.