Logistics Coordinator

Job Posting Organization:
The United Nations Office at Nairobi (UNON) serves as the UN headquarters in Africa and was established by the General Assembly in 199

• It is headed by a Director-General at the Under-Secretary-General level and acts as the representative office of the Secretary-General in Nairobi. UNON performs vital representation and liaison functions with permanent missions, the host country, and other governments, as well as intergovernmental and non-governmental organizations in Nairobi. The office also facilitates cooperation between the United Nations and regional organizations, providing administrative support, public information support, conference services, and safety and security" style="border-bottom: 1px dotted #007bff !important;">security-services" style="border-bottom: 1px dotted #007bff !important;">security services for various UN programs, including the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat). UNON operates in Kenya and plays a crucial role in the UN's mission across the African continent.

Job Overview:
The Logistics Coordinator position is a United Nations Volunteers (UNV) assignment within the Facilities Management and Transport Section (FMTS) of UNON. The role involves direct supervision by the Chief of Office Space and Assets, focusing on the planning and coordination of office movements, space allocation, and stakeholder engagement. The Logistics Coordinator will manage assets, materials, contracts, and personnel to ensure timely and cost-effective delivery of results. This position requires effective communication and coordination with external vendors, including freight forwarders, to ensure that services are delivered according to established plans and schedules. The role also emphasizes adherence to Occupational Health and Safety (OHS) standards and consideration of gender-specific needs in all activities. The Logistics Coordinator will develop methodologies and tools for effective execution and monitoring of plans, including project-specific Standard Operating Procedures (SOP).

Duties and Responsibilities:
The Logistics Coordinator will be responsible for a variety of tasks, including:

• Planning and coordinating office movements to ensure efficient use of space and resources.
• Assisting in the planning of space allocation and selection processes.
• Scheduling and conducting regular stakeholder meetings to discuss logistics and operational needs.
• Managing assets, materials, contracts, and personnel to ensure timely and accountable delivery of expected results from all stakeholders.
• Coordinating and liaising with external vendors, including freight forwarders, to ensure that required services are delivered in line with established plans and schedules.
• Ensuring that all requirements and activities take into account relevant Occupational Health and Safety (OHS) standards and gender-specific needs.
• Developing methodologies and tools to enable effective execution and monitoring of plans, including project-specific Standard Operating Procedures (SOP).
• Performing other duties as assigned by the Chief of Office Space and Assets.

Required Qualifications:
Candidates for the Logistics Coordinator position should possess strong organizational and communication skills, with a focus on professionalism, teamwork, adaptability, and client orientation. The ideal candidate should demonstrate the ability to plan and organize effectively, manage multiple tasks, and work collaboratively with diverse teams and stakeholders. A proactive approach to problem-solving and a commitment to maintaining high standards of service delivery are essential.

Educational Background:
A relevant educational background is required for the Logistics Coordinator position. Candidates should ideally hold a degree in logistics, supply chain management, business administration, or a related field. Additional certifications in project management or logistics would be advantageous and demonstrate a commitment to professional development in this area.

Experience:
The position requires candidates to have a solid level of experience in logistics, project management, or a related field. Previous experience working in an international organization or within the United Nations system is highly desirable. Candidates should have a proven track record of managing logistics operations, coordinating with multiple stakeholders, and delivering results in a timely and efficient manner. Experience in developing and implementing Standard Operating Procedures (SOP) is also beneficial.

Languages:
The official languages of Kenya are English and Kiswahili. Proficiency in both languages is mandatory for the Logistics Coordinator position, as effective communication with diverse stakeholders is crucial. Additional language skills may be considered an asset, particularly if they enhance the candidate's ability to engage with various communities and partners.

Additional Notes:
This position is a United Nations Volunteers (UNV) assignment, which typically involves a commitment to a specific duration, often ranging from six months to one year. The role is full-time, and candidates should be prepared to work in a dynamic and multicultural environment. The UNON office is located in Nairobi, which is known for its vibrant expatriate community and modern amenities. Candidates should be aware of the need to obtain a visa for Kenya and ensure their passport is valid for at least six months from the date of departure. Public health precautions, including vaccinations and safety measures against diseases, should be taken into consideration when traveling to Kenya.