Supply Chain and Operations Officer

Job Posting Organization:
Relief International (RI) is an international non-profit organization that partners with communities impacted by conflict, climate change, and disaster to save lives, build greater resilience, and promote long-term health and wellbeing. Established with a mission to provide essential support to vulnerable populations, RI has grown to employ over 7,000 staff and local volunteers. The organization operates in 15 countries across Africa, Asia, and the Middle East, focusing on Health and Nutrition, WASH (Water, Sanitation, and Hygiene), Education, and Livelihoods programming. RI emphasizes the importance of working with local actors to develop safe and inclusive programming that is evidence-based, conflict-sensitive, climate-smart, and reaches those in need. The organization is an alliance of four entities: Relief International, Inc., Relief International-France, Relief International-UK, and Relief International-Europe, all functioning under a unified leadership structure and shared mission.

Job Overview:
The Supply Chain and Operations Officer plays a critical role in supporting the day-to-day operations of Relief International. Reporting directly to the Supply Chain and Operations Coordinator, the officer is tasked with ensuring compliance with the organization's policies and procedures related to administration, procurement, and fleet management. This position is essential for maintaining operational efficiency and effectiveness, as it involves managing procurement processes, asset management, transport and fleet coordination, logistics, and record-keeping. The officer will also be responsible for engaging with various stakeholders, including internal teams and external partners, to facilitate smooth operational workflows. The role requires a proactive approach to problem-solving and a commitment to upholding the highest standards of conduct and compliance with donor regulations and local laws.

Duties and Responsibilities:
The Supply Chain and Operations Officer will have a comprehensive set of responsibilities, including but not limited to:

• Ensuring compliance with RI policies, donor regulations, and local laws in all operational activities.
• Supporting procurement processes by managing documentation and ensuring adherence to established procedures.
• Handling the procurement and purchase of supplies as requested by project teams, including maintaining an updated procurement tracker.
• Conducting local market surveys to understand the availability and pricing of supplies and services.
• Managing the inventory of RI equipment and supplies, maintaining an asset log, and ensuring proper documentation for all assets.
• Overseeing vehicle fleet management, ensuring compliance with RI standards, and preparing regular fleet reports.
• Engaging with freight forwarding agencies and local customs to facilitate cargo management throughout the supply chain.
• Maintaining accurate filing systems for audit purposes and ensuring that all actions are documented and supported.
• Promoting the highest standards of behavior and ethical conduct among team members and external stakeholders. 1
• Reporting any concerns related to compliance or conduct to the appropriate channels.

Required Qualifications:
Candidates for the Supply Chain and Operations Officer position must possess a Bachelor’s degree in a relevant field or equivalent work experience. They should have at least professional experience in administrative and operational roles, particularly in logistics and procurement within a humanitarian context. Experience working with international non-governmental organizations (INGOs) is preferred. The ideal candidate will demonstrate strong analytical and problem-solving skills, be detail-oriented, and highly organized. Excellent interpersonal and communication skills are essential, along with effective time management abilities. The candidate must be capable of working independently and collaboratively within a team, and should be adaptable to a fast-paced and stressful environment. Willingness to travel to conflict and disaster-prone areas in the Philippines is also required.

Educational Background:
A Bachelor’s degree in a relevant field is required for this position. Candidates with equivalent work experience in administrative and operational roles may also be considered. The educational background should ideally align with the responsibilities of supply chain management, logistics, or procurement in a humanitarian context.

Experience:
The position requires at least professional experience in administrative and operational roles, specifically in logistics and procurement. Candidates should have a background in working within humanitarian organizations, with a preference for those who have experience in international non-governmental organizations (INGOs). The ability to thrive in a demanding and fast-paced environment is crucial, as is the capacity to manage multiple tasks effectively.

Languages:
Fluency in English is mandatory for this position, as it is the primary language of communication within the organization and with external stakeholders. Knowledge of local languages spoken in the Philippines would be advantageous, as it would facilitate better communication with local partners and communities.

Additional Notes:
This position is classified as requiring standard pre-employment checks and enhanced due diligence. It is important to note that this recruitment is part of a pre-positioning effort, meaning that submission of an application does not guarantee engagement. Any potential engagement will depend on project activation, funding availability, and final approval. The role is categorized as a professional level (P4) position within the Supply Chain and Procurement job family, and it does not involve direct reports or budget responsibilities.