Human Resource (HR) Assistant

Job Posting Organization:
The International Labour Organization (ILO) is a specialized agency of the United Nations that aims to promote social justice and fair labor practices globally. Established in 1919, the ILO has a mission to ensure that labor standards are upheld and that workers' rights are protected. The organization operates in over 180 countries and has a diverse workforce of approximately 3,000 employees. The ILO is committed to promoting decent work for all, which includes creating jobs, improving working conditions, and enhancing social protection. The organization works closely with governments, employers, and workers' organizations to achieve its goals, and it values diversity and inclusion within its workforce.

Job Overview:
The Human Resource (HR) Assistant position is integral to the ILO's Decent Work Team and Office for the Caribbean, specifically supporting various projects in Haiti, including the Peacebuilding Fund Project and the PROFIT Project. The HR Assistant will provide essential administrative and operational support to ensure the effective implementation of HR actions and processes. This role requires a proactive approach to managing HR-related tasks, ensuring compliance with established procedures, and maintaining accurate records. The HR Assistant will work closely with project staff and managers, delivering client-oriented services and responding to HR inquiries. The position demands strong attention to detail and the ability to coordinate effectively with various stakeholders to support project objectives within set timelines and budgets.

Duties and Responsibilities:
The HR Assistant will be responsible for a wide range of duties, including but not limited to: providing specialized HR administrative support for project implementation, initiating HR actions, processing personnel-related requests, and ensuring compliance with HR rules and regulations. The role involves delivering client-oriented HR support services, maintaining and updating HR files and databases, monitoring HR-related aspects of project implementation, and assisting in recruitment processes. The HR Assistant will also support onboarding activities, compile and review HR data, and contribute to the preparation of reports and statistics. Additionally, the HR Assistant will perform other relevant duties as assigned by the supervisor, ensuring that all HR processes are executed efficiently and effectively.

Required Qualifications:
Candidates must possess a minimum of five years of office support experience, particularly in HR administration. Familiarity with enterprise resource planning (ERP) systems is essential. The ideal candidate should demonstrate strong organizational skills, the ability to prioritize tasks, and the capacity to work independently while meeting deadlines. Proficiency in standard office software, including Microsoft Office applications and database tools, is required. Candidates should also exhibit a client-oriented approach, excellent communication skills, and the ability to handle confidential information with discretion.

Educational Background:
The minimum educational requirement for this position is the completion of secondary school education. Additional qualifications or certifications in human resources or related fields would be advantageous and may enhance a candidate's application.

Experience:
The position requires a minimum of five years of relevant office support experience, with a strong emphasis on HR administration. Experience working with an enterprise resource planning (ERP) system is also necessary, as it will facilitate the execution of HR processes and tasks effectively.

Languages:
Excellent knowledge of English is mandatory for this position. A working knowledge of French or Spanish will be considered an asset, as it may enhance communication with diverse stakeholders and project participants.

Additional Notes:
This position is a fixed-term contract for one year, with the possibility of extension based on various factors, including the availability of funds and the continuing need for the functions performed. The entry-level salary for this position is TTD 238,142 annually. The ILO values diversity and encourages applications from qualified female candidates and individuals with disabilities. The recruitment process for external candidates is subject to specific local recruitment criteria, and candidates must have valid residency status and work permits for Trinidad and Tobago. The ILO does not charge any fees during the recruitment process and emphasizes the importance of integrity and transparency.