Assistant

Job Posting Organization:
The European Bank for Reconstruction and Development (EBRD) is a pioneering international financial institution established in 199

• The EBRD's mission is to foster the transition towards open market-oriented economies and to promote private and entrepreneurial initiative in countries from Central Europe to Central Asia and the Southern and Eastern Mediterranean. The organization operates in over 30 countries, employing a diverse workforce that reflects the rich variety of cultures and nationalities in the regions it serves. The EBRD is committed to sustainability, equality, and digital transformation, making it a unique workplace for individuals looking to make a significant impact in the financial and developmental sectors.

Job Overview:
The Assistant position is designed to provide comprehensive administrative support to staff members, ensuring the smooth operation of the office and facilitating effective communication and project preparation. The role encompasses a variety of tasks, including managing travel arrangements, providing secretarial assistance, and maintaining project documentation. The Assistant will be expected to handle multiple responsibilities simultaneously while maintaining a high level of professionalism and attention to detail. This position is crucial for supporting the Bankers in their daily activities and ensuring that all administrative processes are executed efficiently. The Assistant will also play a key role in organizing meetings, workshops, and seminars, contributing to the overall success of the projects undertaken by the EBRD.

Duties and Responsibilities:
The Assistant will be responsible for a wide range of duties, including but not limited to: screening telephone calls and taking messages, providing a professional front-of-house service, acting as a receptionist five days a week, distributing mail, sending faxes, and ensuring correspondence reaches the appropriate EBRD staff member. The role includes managing the diaries of Bankers, proofreading and drafting routine business correspondence, organizing conference calls and meetings, and making travel arrangements, including visa preparations. The Assistant will also provide administrative support in project preparation and monitoring, maintain filing systems for easy retrieval of information, assist in the preparation of contract request forms, and communicate with the TC team. Additional responsibilities may include organizing workshops and seminars, preparing presentations, and handling ad-hoc secretarial tasks as required. The Assistant may also be involved in petty cash payments and coordinating visa or registration issues as needed.

Required Qualifications:
Candidates must possess higher education qualifications and demonstrate fluency in English, French, and Arabic, with excellent written and oral communication skills. Essential qualifications include prior secretarial and administrative experience, strong organizational skills, and a proactive and flexible attitude towards work. The ability to prioritize tasks, work independently, and maintain effective communication with clients and colleagues in a multicultural environment is crucial. Attention to detail, the ability to work under pressure, and the capacity to build effective working relationships are also important. Candidates should be conscientious, reliable, and flexible, with a strong team player mentality and the ability to handle multiple assignments efficiently.

Educational Background:
The position requires candidates to have completed higher education, which provides a foundation for the administrative and organizational skills necessary for the role. A background in business administration or a related field may be advantageous, but is not explicitly required.

Experience:
The ideal candidate should have a solid background in secretarial and administrative roles, with experience that demonstrates their ability to manage multiple tasks effectively. Experience in a multicultural environment and familiarity with the banking or financial sectors would be beneficial, although not mandatory. The candidate should be able to demonstrate a proactive approach to work and the ability to adapt to changing priorities.

Languages:
Fluency in English, French, and Arabic is mandatory for this position, as these languages are essential for effective communication within the organization and with external stakeholders. Proficiency in additional languages may be considered an asset, enhancing the candidate's ability to engage with a diverse range of clients and colleagues.

Additional Notes:
This position is a short-term contract lasting 18 months, with a posting end date of 29/05/202

• The role is full-time, and candidates should be prepared to work in the office for at least 50% of their working time. The EBRD promotes an inclusive work environment and encourages applications from all qualified candidates, regardless of their background. The organization values diversity and aims to provide equal opportunities for all employees.