Logistics Assistant

Job Posting Organization:
The organization is the Norwegian Refugee Council (NRC), which is dedicated to helping people affected by displacement. Established in 1946, NRC has a mission to protect the rights of displaced and vulnerable people during crises and to provide them with the necessary support to rebuild their lives. The organization operates in multiple countries around the world, focusing on providing assistance in areas such as education, shelter, and livelihoods. NRC employs thousands of staff members globally, working in various capacities to deliver humanitarian aid and support to those in need. Their operations are guided by a commitment to humanitarian principles and a focus on accountability and transparency in all their activities.

Job Overview:
The Logistics Assistant position is crucial for supporting the South Area Office operations of NRC by providing timely and efficient logistical services. The primary focus of this role is on procurement operations, ensuring that all processes align with NRC’s Logistics Handbook, donor guidelines, and local regulations in Lebanon. The selected candidate will work under the supervision of the Support Manager and will be expected to contribute to the effective implementation of NRC’s activities in the South. This includes not only procurement but also support in other logistics aspects such as warehouse management and asset tracking when necessary. The Logistics Assistant will play a key role in ensuring that the procurement of goods and services is conducted efficiently and in compliance with established procedures, thereby facilitating the overall mission of NRC in the region.

Duties and Responsibilities:
The Logistics Assistant will have a comprehensive set of duties and responsibilities, including but not limited to: providing support to NRC’s logistics operations in the South Area Office, focusing primarily on procurement operations. This includes ensuring compliance with NRC’s Logistics Handbook and donor requirements, supporting day-to-day operations, and ensuring timely procurement of goods and services. Specific tasks include establishing and maintaining professional relationships with suppliers, conducting market surveys, preparing reports related to procurement, and ensuring proper filing and archiving of procurement documents. The Logistics Assistant will implement NRC’s standard procurement practices, prepare quotations, analyze bids, draft contracts or purchase orders, liaise with relevant parties regarding supply deliveries, and maintain an updated supplier information database. Additionally, the role involves tracking requisitions, managing procurements in line with NRC and donor procedures, and following up on payment processes with the Finance department. The Logistics Assistant may also be assigned other tasks by the line manager as needed.

Required Qualifications:
The position requires a minimum of 1-2 years of experience working with procurement in a humanitarian or recovery context. Candidates should have previous experience in complex and volatile environments, demonstrating the ability to navigate challenges effectively. A good command of the English language, both written and spoken, is essential. Candidates should possess context-related skills, knowledge, and experience, including proficiency in logistics software and tools such as Excel, fleet tracking, and procurement systems. Additionally, good cultural awareness and sensitivity are important for this role, as the Logistics Assistant will be working in a diverse environment.

Educational Background:
While the job description does not specify a particular educational background, candidates are typically expected to have relevant qualifications in logistics, supply chain management, or a related field. A degree or diploma in these areas would be advantageous, as it would provide the foundational knowledge necessary for effective performance in the role.

Experience:
Candidates should have at least 1-2 years of relevant experience in procurement within a humanitarian or recovery context. This experience should include working in complex and volatile environments, which is critical for understanding the challenges faced in logistics operations in such settings. The ability to demonstrate previous success in similar roles will be beneficial during the selection process.

Languages:
The mandatory language for this position is English, with a good level of proficiency required in both written and spoken forms. Additional languages may be considered an asset, particularly those relevant to the local context in Lebanon, as they can enhance communication with local suppliers and stakeholders.

Additional Notes:
The position is likely to be full-time, although specific details regarding contract duration, seniority level, and compensation are not provided in the job description. The role may involve working in a challenging environment, requiring adaptability and resilience. NRC is committed to recruiting both nationally and internationally, ensuring a diverse and inclusive workforce. Benefits associated with the position may include opportunities for professional development, training, and a supportive work environment focused on humanitarian principles.