Finance and Administration Assistant

Job Posting Organization:
The Asian Development Bank (ADB) is a leading multilateral development bank that was established in 196

• Its mission is to alleviate poverty and promote sustainable development in the Asia-Pacific region. ADB is headquartered in Manila and is owned by 69 members, with 50 of them from the region. The organization works collaboratively with its members and partners to address complex challenges, utilizing innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard the planet. ADB is committed to creating an inclusive environment where everyone is treated with respect and given equal opportunities, encouraging all qualified candidates to apply regardless of their background, gender, or disabilities. Women are particularly encouraged to apply for positions within the organization.

Job Overview:
The Finance and Administration Assistant position is situated within the South Asia Department at the India Resident Mission (INRM) of ADB. The role is crucial for supporting the finance and administration team in various accounting, administrative, and logistical functions. The assistant will be responsible for ensuring the accuracy and propriety of documentation for payments, processing accounting transactions, and coordinating daily banking functions. The position requires a proactive approach to maintaining accurate records, preparing budgets, and providing administrative support to supervisors. The assistant will also handle routine correspondence, manage schedules, and assist in travel-related tasks, ensuring efficient operations within the department. This role is essential for the smooth functioning of the INRM and contributes significantly to ADB's mission of fostering prosperity in Asia.

Duties and Responsibilities:
The Finance and Administration Assistant will undertake a variety of duties, including but not limited to: reviewing documentation for payments, processing invoices and purchase orders, preparing administrative and capital budgets, and maintaining accurate records of financial transactions. The assistant will coordinate supervisors' schedules, arrange appointments, meetings, travel, and accommodation, and provide routine administrative support. Responsibilities also include responding to queries from staff and external service providers, managing incoming mail, providing reception services, and assisting in travel-related tasks. The assistant will support senior management visits and workshops, verify assets, reconcile inventory records, and assist in the disposal of obsolete assets. The role requires flexibility to perform additional tasks as assigned by supervisors and to support team members during busy periods.

Required Qualifications:
Candidates must possess a Bachelor's degree in accounting, commerce, or a related field. A minimum of 5 years of relevant professional experience is required, along with a good understanding of accounting practices and procedures. Experience in preparing and monitoring administrative budgets is essential, and familiarity with international agencies is preferred. The ability to quickly learn ADB procedures and effective report-writing and communication skills in English and the national language are necessary. Proficiency in technology packages, including word processing, spreadsheets, and presentation software, is also required.

Educational Background:
The position requires a Bachelor's degree in accounting, commerce, or a related field. This educational background is essential for understanding the financial and administrative functions that the role entails, ensuring that the candidate has the foundational knowledge necessary to perform the duties effectively.

Experience:
The ideal candidate should have at least 5 years of relevant professional experience in finance and administration. This experience should include a solid understanding of accounting practices, budget preparation, and administrative support functions. Experience working in international agencies is preferred, as it provides valuable insights into the operational standards and practices of such organizations.

Languages:
Proficiency in English is mandatory, as effective communication is crucial for this role. Additionally, knowledge of the national language is required, and familiarity with local languages and institutions is considered an asset. This linguistic capability will enhance the assistant's ability to interact with various stakeholders and navigate the local context effectively.

Additional Notes:
This position is open to both internal and external applicants and is classified as a local staff position, meaning it is only available to nationals and permanent residents of India. The appointment is fixed-term with the option to renew, initially for a period of up to 3 years or until the Normal Retirement Date (NRD), whichever comes first. After the initial term, ADB may choose to renew the appointment based on various factors, including the staff's performance and the organization's needs. The role is not convertible to a regular appointment, and ADB offers a competitive salary and comprehensive benefits package, including housing and education allowances, medical benefits, paid leave, and staff development opportunities.