Assistant Logistique (achats)

Job Posting Organization:
The organization is likely a humanitarian or non-governmental organization (NGO) focused on providing assistance in complex and volatile environments. It operates in various countries, including the Democratic Republic of the Congo, and aims to support local communities through logistical and procurement functions. The organization emphasizes adherence to policies, tools, manuals, and guidelines to ensure effective operations.

Job Overview:
The Assistant Logistique (achats) position is designed to assist in the daily implementation of logistical functions, particularly in local procurement. The role involves providing support to field teams to facilitate local purchases while ensuring compliance with the organization's policies and procedures. The assistant will be responsible for maintaining accurate documentation, tracking orders, coordinating deliveries with suppliers, and preparing weekly and monthly reports for the procurement department. This position requires a proactive approach to managing logistics and procurement tasks, ensuring that all activities align with the organization's operational goals.

Duties and Responsibilities:
The duties and responsibilities of the Assistant Logistique (achats) include: assisting in the implementation of logistical functions according to the action plan; ensuring proper archiving of documents; tracking orders and coordinating material delivery with suppliers under the supervision of a superior; classifying documents related to orders and purchases according to established procedures; preparing and submitting weekly and monthly procurement reports to the supervisor; drafting purchase orders; preparing payment requests and following up on payments with suppliers; maintaining an updated price list and tracking system; supporting regular reconciliation between the procurement tracking of the Bunia base and sub-bases; assisting in the regular monitoring of local purchases in Bunia; creating purchase files by donor and project, ensuring online scanning and archiving of all finalized purchase files before submitting payment requests to finance; updating procurement tracking registers and contract tracking, sharing them regularly; assisting in processing purchase requests and ensuring their compliance; helping to update the list of pre-qualified suppliers; assisting in negotiating contract terms and conditions while maintaining good relationships with suppliers in collaboration with programs and other requesters.

Required Qualifications:
The required qualifications for the Assistant Logistique (achats) position include a solid understanding of general logistics fundamentals, particularly in humanitarian contexts. Candidates should have prior professional experience in complex and unstable environments, demonstrating proven results in fulfilling the responsibilities of the role. A secondary or university degree is required, along with strong organizational and communication skills.

Educational Background:
Candidates must possess at least a secondary school diploma or a university degree. This educational background is essential for understanding the logistical and procurement processes necessary for the role.

Experience:
The position requires candidates to have prior professional experience, particularly in complex and unstable environments. This experience is crucial for effectively navigating the challenges associated with logistics and procurement in humanitarian settings.

Languages:
Fluency in French, both spoken and written, is mandatory for this position. Additionally, a good command of Swahili and Lingala is required, while knowledge of English is considered an asset. Proficiency in these languages is essential for effective communication with suppliers and team members.

Additional Notes:
The job may require the submission of various documents, including an updated CV, a cover letter, internship certificates, and other training certifications, as well as an electoral card. The position's contract duration, seniority level, and whether it is full-time or part-time are not specified in the provided information.