Programme Management Assistant

Job Posting Organization:
The position is located within the Debt Management and analysis" style="border-bottom: 1px dotted #007bff !important;">Financial Analysis Programme (DMFAS) of the United Nations Conference on Trade and Development (UNCTAD). UNCTAD was established in 1964 and is dedicated to promoting the integration of developing countries into the global economy. The organization focuses on trade, investment, and sustainable development, and operates in over 190 countries, employing thousands of staff members worldwide. Its mission is to support developing countries in their efforts to achieve sustainable economic growth and development through research, policy analysis, and technical assistance.

Job Overview:
The Programme Management Assistant plays a crucial role in supporting the DMFAS Programme by assisting in the coordination of program/project planning and preparation. This position involves monitoring the status of program/project proposals, compiling and summarizing data, and ensuring compliance with relevant rules and procedures. The assistant will also be responsible for reviewing project documents, budget revisions, and serving as a focal point for administrative coordination of program/project implementation activities. This includes liaising with various organizational units to initiate requests, process administrative actions, and compile data on project delivery. The role requires drafting correspondence, preparing reports, and assisting in the organization of workshops and meetings. The assistant will also provide guidance and training to new or junior staff, contributing to the overall effectiveness of the DMFAS Programme.

Duties and Responsibilities:
The incumbent will perform a variety of duties including: assisting in the coordination of program/project planning and preparation; monitoring the status of proposals and documentation; compiling and summarizing information on specific programs; reviewing project documents for completeness; verifying budget revisions and availability of funds; serving as a focal point for administrative coordination; compiling data on project delivery; drafting correspondence and reports; assisting in the preparation of presentation materials; providing general office assistance; responding to complex information requests; maintaining files and records; organizing meetings and workshops; and performing other duties as assigned. The role also involves providing guidance and training to new or junior staff and assisting with data collection and analysis for decision-making purposes.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A first-level university degree or higher is preferred and can reduce the required work experience. At least 5 years of experience in program or project administration, technical cooperation, or a related area is required. Experience working within the UN system is desirable, as is experience using ERP systems such as UMOJA and online recruitment systems like INSPIRA. Candidates should demonstrate proficiency in program/project administration and possess strong organizational and communication skills.

Educational Background:
The minimum educational requirement for this position is a high school diploma or equivalent. However, candidates with a first-level university degree or higher will have a reduced experience requirement, making them more competitive for the role. The educational background should ideally include coursework or training related to program management, administration, or a relevant field that supports the functions of the DMFAS Programme.

Experience:
Candidates are required to have at least 5 years of relevant experience in program or project administration, technical cooperation, or a related area. This requirement is reduced to 3 years for candidates who possess a first-level university degree or higher. Experience within the UN system is highly desirable, as is familiarity with ERP systems and online recruitment platforms. Candidates should have a proven track record of managing administrative tasks and supporting program/project implementation effectively.

Languages:
The working languages of the United Nations Secretariat are English and French. For this position, proficiency in English is required, while knowledge of French is considered desirable. Candidates should demonstrate a minimum level of proficiency in reading, writing, listening, and speaking in English, as per the UN Language Framework. French proficiency is advantageous but not mandatory for the role.

Additional Notes:
This position is temporarily available until December 31, 202

• If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. The appointment is subject to the availability of the post or funds, and the United Nations is committed to achieving gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply. The position is subject to local recruitment, and applicants must be authorized to work for the United Nations in Geneva. Selected candidates will not be eligible for allowances or benefits exclusive to international recruitment. The selection process may include an assessment exercise followed by a competency-based interview.