Senior Executive Assistant

Job Posting Organization:
The International Finance Corporation (IFC) is a member of the World Bank Group, which is one of the largest sources of funding and knowledge for developing countries. Established to focus on the private sector in emerging markets, IFC operates in more than 100 countries and is dedicated to creating markets and opportunities in developing nations. The organization is committed to ending poverty, increasing shared prosperity, and promoting sustainable development. With a record commitment of US$71.7 billion to private companies and financial institutions in fiscal year 2025, IFC leverages private sector solutions and mobilizes private capital to create a world free of poverty on a livable planet. The World Bank Group, which includes five global institutions, has 189 member countries and over 120 offices worldwide, working collaboratively with public and private sector partners to address urgent global challenges.

Job Overview:
The Senior Executive Assistant will play a pivotal role in ensuring the seamless operation and strategic coordination of the Director's front office. This position is essential for maintaining efficiency, precision, and excellence in all administrative and operational functions. The Senior Executive Assistant will be responsible for managing the Director's calendar, scheduling meetings, and organizing travel arrangements, ensuring that the Director is thoroughly prepared for all engagements. Additionally, the role involves maintaining oversight of the department's work program, tracking action items, and ensuring timely delivery of tasks. The Senior Executive Assistant will also serve as a key liaison for the Director, engaging with various stakeholders and managing sensitive matters with professionalism and discretion. This position requires a proactive approach to problem-solving and the ability to navigate complex situations effectively.

Duties and Responsibilities:
The duties and responsibilities of the Senior Executive Assistant include providing comprehensive administrative support to the Director, facilitating effective communication within the Front Office, managing the Director's calendar and travel arrangements, maintaining oversight of the department's work program, ensuring quality control of documents, managing incoming emails, monitoring management decisions, organizing information for the Director's office, overseeing special departmental projects, and serving as a liaison for the Director with external clients and internal stakeholders. The role requires a high level of organization, attention to detail, and the ability to handle multiple tasks simultaneously while maintaining professionalism and discretion.

Required Qualifications:
Candidates must possess a Bachelor’s degree and a minimum of 5 years of relevant experience. Proficiency in office productivity tools, particularly advanced knowledge of MS Office, Excel, PowerPoint, and Outlook, is essential. Exceptional written and verbal communication skills in English are required, and proficiency in French is a plus. Candidates should demonstrate maturity, discretion, sound judgment, and integrity in managing confidential information. Strong interpersonal skills and the ability to build effective relationships with a diverse range of stakeholders are crucial. The ideal candidate will have a proven track record of navigating complexity, prioritizing tasks, multitasking, and managing diverse situations with tact and diplomacy.

Educational Background:
A Bachelor’s degree is required for this position, providing a foundational understanding of administrative functions and office management. The educational background should ideally include coursework or training relevant to business administration, management, or a related field that supports the skills necessary for effective executive assistance.

Experience:
The position requires a minimum of 5 years of relevant experience in administrative support or office management roles. Candidates should have a demonstrated ability to work effectively in team-oriented, multicultural environments and contribute as a collaborative team member across various groups. Experience in managing executive-level support and familiarity with the operations of international organizations or development institutions is highly desirable.

Languages:
Proficiency in English is mandatory for this position, as it is the primary language of communication within the organization. Knowledge of French is considered a valuable asset and may enhance the candidate's ability to engage with a broader range of stakeholders.

Additional Notes:
This position is a local recruitment opportunity with a contract duration of 3 years. The role is full-time and is based in Accra, Ghana. The World Bank Group offers comprehensive benefits, including a retirement plan, medical, life and disability insurance, and paid leave, including parental leave. The organization is committed to being an equal opportunity and inclusive employer, ensuring that all employees are treated fairly and without discrimination based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.