Administrative Support

Job Posting Organization:
The International Agency for Research on Cancer (IARC) is a specialized agency of the World Health Organization (WHO) established to promote international collaboration in cancer research. The IARC aims to enhance the understanding of cancer and its causes, and to improve cancer prevention and control globally. The agency operates with a mission to support scientific research and provide a platform for collaboration among researchers worldwide. IARC employs a diverse workforce and operates in multiple countries, focusing on advancing cancer research and public health initiatives.

Job Overview:
The position of Administrative Support within the Services to Science and Research (SSR) branch of IARC involves providing essential administrative services to support the agency's scientific objectives. The role is crucial for ensuring the effective management of resources and the provision of administrative services that facilitate the agency's operations. The incumbent will work under the supervision of the Administrative Assistant and will be responsible for a variety of administrative tasks that contribute to the smooth functioning of the Administrative Services Office (ASO). This includes maintaining documentation, assisting with visa processing, and supporting conference services, among other duties. The position requires a proactive approach to problem-solving and the ability to work collaboratively within a team to achieve the agency's goals.

Duties and Responsibilities:
The duties and responsibilities of the Administrative Support position include:

• Providing general administrative support to the ASO team, including drafting and editing reports and documents in both English and French, maintaining an organized filing system, and ensuring timely communication regarding ASO services.
• Assisting with visa processing, UNLP applications, and coordinating conference services.
• Acting as the asset focal point, managing office assets, and updating the inventory database in accordance with the Asset Policy.
• Participating in basic ASO services such as handling calls, mail, and shipments, and following up on service agreements.
• Preparing in-house communications and assisting with training sessions.
• Performing other related tasks as assigned by the supervisor, including covering for absent colleagues and ensuring the seamless operation of the office.

Required Qualifications:
The required qualifications for the Administrative Support position include:

• Essential: Completion of secondary school or equivalent in secretarial or administrative fields, recognized by a diploma (DUT, BTS, or equivalent).
• Desirable: A university degree in a relevant field is preferred.
• Essential: At least 3 years of relevant experience in an administrative support role is required.
• Desirable: Experience working in intergovernmental organizations, the United Nations common system, or similar organizations, and/or experience in a research environment is advantageous.

Educational Background:
The educational background required for this position includes:

• Essential: Completion of secondary education or equivalent in secretarial or administrative fields, recognized by a diploma (DUT, BTS, or equivalent).
• Desirable: A university degree in a relevant field is preferred, which would provide a strong foundation for the administrative tasks required in this role.

Experience:
The level of experience needed for the Administrative Support position includes:

• Essential: A minimum of 3 years of relevant experience in an administrative support role is required. This experience should demonstrate the ability to manage administrative tasks effectively and support team members in a fast-paced environment.
• Desirable: Experience in intergovernmental organizations or the United Nations common system, as well as experience in a research environment, is considered an asset and may enhance the candidate's suitability for the role.

Languages:
The language requirements for this position include:

• Essential: Excellent knowledge of French is required, along with a working knowledge of English. This bilingual proficiency is crucial for effective communication within the agency and with external stakeholders.
• Desirable: Additional language skills may be beneficial but are not mandatory for this position.

Additional Notes:
Additional notes regarding the position include:

• The post is subject to local recruitment and will be filled by persons residing in the local commuting area of Lyon.
• The vacancy notice may be used to fill other similar positions at the same grade level or lower.
• Candidates under serious consideration will be contacted for further steps in the recruitment process, which may include a written test or presentation.
• Candidates will need to provide scanned copies of their educational qualifications prior to the interview.
• The position offers a fixed remuneration of EUR 3,396 per month, net of income tax, with additional benefits including various types of leave and allowances for dependent family members.
• Employment status is that of an international civil servant, and the agency adheres to strict ethical standards and promotes a diverse and inclusive work environment.