Executive Assistant

Job Posting Organization:
The organization is the largest nonprofit dedicated to combating poverty, disease, and inequity globally. It was founded on the principle that all individuals, regardless of their identity or circumstances, deserve the opportunity to lead healthy and productive lives. The foundation emphasizes the importance of diversity among its employees, reflecting the varied global populations it serves. It offers a comprehensive benefits package that includes medical, dental, and vision coverage without premiums, generous paid time off, paid family leave, retirement contributions funded by the foundation, regional holidays, and opportunities for employees to engage in various community initiatives. The organization is committed to fostering a workplace environment that supports both personal and professional growth for its employees.

Job Overview:
The Executive Assistant (EA) plays a pivotal role in providing high-level administrative and organizational support to the Chief Communications Officer (CCO). This position is crucial for managing the CCO's time and ensuring that their focus aligns with the foundation's communications priorities. The EA will work closely with the Chief of Staff (COS) and the Office of the CCO (OCCO) team to facilitate the flow of information and coordinate various projects that support the daily operations of the communications division. The role requires a high degree of professionalism, attention to detail, and the ability to work under pressure. The EA will be responsible for managing the CCO's complex calendar, organizing meetings, and supporting the execution of leadership events, all while maintaining a collaborative and inclusive approach. This position is based in Seattle, WA, and requires in-office work for at least 50% of the time, with no relocation assistance provided.

Duties and Responsibilities:
The Executive Assistant will manage the CCO's calendar, prioritizing meetings and ensuring effective use of time. Responsibilities include organizing and maintaining a complex schedule, planning leadership meetings and global conferences, and coordinating logistics for travel and events. The EA will serve as a liaison across the foundation, managing communication and information flow, and ensuring that the CCO is well-informed and prepared for engagements. Additional duties include tracking project progress, managing recruitment and onboarding processes, and providing operational support for the team. The EA will also mentor program assistants and contribute to fostering an inclusive culture within the division. The role may require occasional travel, up to 10%, for both domestic and international engagements.

Required Qualifications:
Candidates must have a minimum of 10 years of experience in a senior administrative role within a complex and fast-paced organization. They should possess strong skills in calendar management, travel arrangements, and event planning. The ideal candidate will demonstrate cultural competence and a commitment to continuous learning, particularly regarding inclusive practices. High-quality work output, attention to detail, and strong written and verbal communication skills are essential. Experience in establishing organizational systems to enhance efficiency and adaptability to changing priorities is required. Proficiency in MS Office Suite and familiarity with platforms such as Salesforce CRM, Concur, PeopleSoft, Zoom, and Adobe is necessary. Candidates should also exhibit excellent time management and project management skills, with the ability to handle multiple tasks simultaneously while maintaining composure.

Educational Background:
While the job description does not specify a particular educational background, it is generally expected that candidates possess a relevant degree or equivalent experience in administrative support or a related field. A strong educational foundation can enhance a candidate's qualifications for this role, particularly in organizations that value formal education as part of their hiring criteria.

Experience:
The position requires at least 10 years of relevant work experience in a senior administrative capacity, ideally within a nonprofit or similar organization. Candidates should have a proven track record of managing complex schedules, facilitating high-level meetings, and providing executive support in a dynamic environment. Experience in a leadership support role is highly valued, as is the ability to navigate the complexities of a fast-paced organizational structure.

Languages:
While the job description does not explicitly mention language requirements, strong written and verbal communication skills in English are mandatory. Additional language skills may be considered an asset, particularly in a global organization that interacts with diverse populations.

Additional Notes:
This position is classified as full-time and requires a commitment to working in the Seattle office for at least 50% of the time. The hourly rate for this role ranges from $46.92 to $70.38 USD, with actual placement depending on the candidate's skills and experience. The organization emphasizes a mission-driven approach to compensation, balancing competitive pay with its overarching goals. Employment is contingent upon successful completion of a background check, and the organization is committed to providing equal opportunities for all applicants, regardless of their background.