Human Resources & Admin Officer

Job Posting Organization:
Relief International (RI) is a humanitarian organization that partners with communities affected by conflict, climate change, and disasters to save lives, build resilience, and promote long-term health and well-being. Established to address the urgent needs of vulnerable populations, RI operates in 14 countries across Africa, Asia, and the Middle East. The organization focuses on various sectors including Health and Nutrition, WASH (Water, Sanitation, and Hygiene), Education, and Livelihoods, aiming to create a foundation for community resilience. RI is composed of four corporate members: Relief International Inc., Relief International-UK, Relief International-France, and Relief International-Europe, all operating under a shared management structure to enhance efficiency and impact.

Job Overview:
The Human Resources & Admin Officer plays a crucial role in providing day-to-day HR and administrative support across Relief International's projects in the Philippines. This position is pivotal in coordinating recruitment processes, managing staff documentation, and ensuring effective HR service delivery. The officer will report directly to the HR Coordinator and will be responsible for maintaining accurate records and supporting various HR functions. The role requires a proactive approach to recruitment coordination, onboarding logistics, and compliance with HR policies and procedures. The HR & Admin Officer will also engage in payroll and benefits administration, ensuring that all employee-related processes are handled efficiently and in accordance with organizational standards.

Duties and Responsibilities:
The HR & Admin Officer will be responsible for a wide range of duties including:

• Coordinating recruitment processes such as job postings, interview scheduling, and reference checks.
• Maintaining recruitment trackers and following up with hiring managers on pending actions.
• Collecting and filing pre-employment requirements prior to onboarding.
• Supporting onboarding logistics and orientation coordination for new hires.
• Preparing, routing, and filing contracts, job descriptions, and extensions based on approved inputs.
• Maintaining complete and auditable personnel files, both digital and physical.
• Tracking staff movements including hires, extensions, and separations, and compiling necessary documentation.
• Collecting monthly payroll inputs and coordinating submission of insurance and benefits documentation.
• Serving as the first point of contact for routine HR inquiries and requests. 1
• Preparing basic HR reports and supporting compliance through accurate filing and documentation completeness. 1
• Upholding and promoting RI’s commitment to safeguarding and safety of vulnerable communities.

Required Qualifications:
Candidates must possess a Bachelor’s degree in Human Resources, Psychology, Business, or a related field. Additionally, they should have 2-4 years of experience in HR/Admin support roles, preferably within an International Non-Governmental Organization (INGO) or multi-project setting. Strong coordination, documentation, and recruitment support skills are essential, along with a high attention to detail and discretion. The ability to manage competing deadlines effectively is crucial, as is experience in supporting recruitment and personnel administration. Large-scale recruitment experience is considered an advantage. Strong interpersonal skills and the ability to work effectively in multicultural teams are also required.

Educational Background:
A Bachelor’s degree in Human Resources, Psychology, Business, or a related field is required for this position. This educational background provides the foundational knowledge necessary for understanding HR principles, organizational behavior, and effective management practices, which are critical for the role of HR & Admin Officer.

Experience:
The position requires 2-4 years of relevant experience in HR and administrative support roles. Candidates should have a proven track record of working in fast-paced environments, ideally within an INGO or multi-project context. Experience in recruitment processes and personnel administration is essential, with a preference for candidates who have been involved in large-scale recruitment efforts.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely essential given the international context of the organization. Additional language skills may be beneficial, particularly in local dialects or languages relevant to the communities served by Relief International in the Philippines.

Additional Notes:
This position is classified as requiring enhanced due diligence, indicating a need for thorough background checks and compliance with safeguarding policies. The role is full-time and may involve travel (approximately 20%) to field offices. The HR & Admin Officer will work closely with the HR Coordinator, hiring managers, and other teams within the organization to ensure effective HR service delivery and compliance with organizational standards.