Asistente Técnico Administrativo

Job Posting Organization:
The Norwegian Refugee Council (NRC) is a global humanitarian organization that assists people forced to flee their homes due to conflict and disaster. Established in 1946, NRC operates in over 30 countries, providing aid and support to millions of individuals affected by crises. The organization is dedicated to defending the rights of refugees and internally displaced persons, ensuring they receive the necessary assistance and protection. NRC is recognized for its high-quality aid and commitment to diversity, equity, and inclusion, fostering a supportive culture that encourages professional growth and innovation among its employees.

Job Overview:
The role of Asistente Técnico Administrativo is crucial for supporting the effective functioning of internal and mission-related processes within the organization’s offices. This position involves managing communications and information handling, which are essential for optimizing operational processes. The assistant will be responsible for ensuring adherence to NRC policies and guidelines, supporting the implementation of the support function portfolio according to the action plan, and preparing necessary reports for management. The role also includes maintaining proper documentation and promoting ideas for improving support functions, ensuring that all tasks align with the work plan and development goals.

Duties and Responsibilities:
The Asistente Técnico Administrativo will handle a variety of responsibilities, including but not limited to: ensuring compliance with NRC policies and tools, assisting in the implementation of the support function portfolio, preparing status reports for management, maintaining proper filing systems, and promoting ideas for improving support functions. Specific duties include efficiently managing properties, including searching, contracting, and finalizing contracts while ensuring resource optimization and compliance with obligations. The assistant will also guarantee connectivity services from assignment to payment, register and update information in databases, manage travel service requests for NRC personnel and visitors, and oversee office supplies and equipment maintenance. Additionally, the role involves managing migration processes for international staff, handling billing reports, and supporting the preparation of reports requested by supervisors. The assistant will also consolidate physical files for document management and support the implementation of relevant activities in the country office's action plan.

Required Qualifications:
Candidates must possess a background in administration or related fields, with a minimum of one year of experience in similar roles, preferably within international organizations or humanitarian contexts. Previous experience in support functions in complex and changing environments is essential. Candidates should demonstrate proficiency in MS Office and have experience in customer service, both internal and external. Basic knowledge of English is required, along with familiarity with office programs such as SharePoint, OneDrive, and Teams. A willingness to learn and understand the nature of NRC's work is crucial, as is a sensitivity to social issues.

Educational Background:
The ideal candidate should be a technologist or a final semester student in administration sciences or related fields. This educational background will provide the necessary foundation for understanding the administrative and operational functions required in this role.

Experience:
A minimum of one year of relevant experience in similar positions is required, particularly within international organizations or humanitarian settings. Candidates should have demonstrable experience related to the responsibilities of the position, including prior work in complex environments and support functions.

Languages:
Basic knowledge of English is mandatory for this position. Proficiency in additional languages may be considered an asset, enhancing communication within the diverse environments NRC operates in.

Additional Notes:
The position is full-time, and while the specific contract duration is not mentioned, candidates should be prepared for a role that may involve international recruitment. Compensation and benefits details are not specified in the job ad, but NRC is known for providing competitive salaries and benefits to its employees. Interested candidates are encouraged to apply through the provided link, as applications via email will not be accepted.