Project Coordinator

Job Posting Organization:
The International Organization for Migration (IOM) is the leading intergovernmental migration agency that has been established to address the challenges and opportunities of migration. IOM's mission is to promote humane and orderly migration for the benefit of all, and it has been at the forefront of operational, research, policy, and advocacy efforts. The organization collaborates with its Member States, observers, and partners to bring environmental migration to the forefront of international, regional, and national agendas. IOM operates in numerous countries worldwide, focusing on various aspects of migration, including climate-induced migration, which has become increasingly relevant in recent years, especially in regions like Rwanda that are experiencing severe climate impacts.

Job Overview:
The Project Coordinator position at IOM involves significant responsibilities in planning, coordinating, implementing, and monitoring project activities aimed at enhancing the resilience of communities affected by climate change in Rwanda. The role requires the individual to compile, summarize, analyze, and present data on specific project topics, ensuring that noteworthy issues are highlighted for consideration by relevant parties. The Project Coordinator will also monitor budget implementation, propose necessary adjustments, and act as the focal point for administrative coordination of project implementation. This includes extensive liaison with various organizational units and external parties to initiate requests, obtain necessary clearances, and follow up on administrative actions. The position also entails drafting status reports, identifying shortfalls in delivery, and suggesting corrective measures, as well as preparing and updating reports, briefing notes, and other documentation. Additionally, the Project Coordinator will organize meetings, workshops, and training sessions, prepare training materials, and participate in delivering capacity-building workshops, responding to complex information requests and inquiries, and maintaining effective liaison with local authorities, partners, and other stakeholders relevant to the project.

Duties and Responsibilities:
The duties and responsibilities of the Project Coordinator include:

• Assisting in the planning, coordination, implementation, and monitoring of project activities related to climate change and disaster risk reduction.
• Compiling, summarizing, analyzing, and presenting information/data on specific project topics.
• Monitoring budget implementation and proposing adjustments as necessary.
• Acting as the focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties.
• Drafting status reports and identifying shortfalls in delivery, bringing them to the attention of the supervisor and suggesting corrective measures.
• Drafting correspondence on project issues and preparing various forms of documentation, including reports, briefing notes, and statistical tables.
• Organizing meetings, workshops, and training sessions, and preparing training materials.
• Responding to complex information requests and inquiries and maintaining files/records.
• Participating in meetings and conferences and maintaining effective liaison with local authorities, partners, and other stakeholders. 1
• Monitoring the work of implementing partners and reporting any non-compliance to the supervisor. 1
• Providing inputs for the development of Standard Operations Procedures (SOP) and concept papers. 1
• Providing guidance/training and assisting in coordinating and monitoring the work of other staff in the unit.

Required Qualifications:
The required qualifications for the Project Coordinator position include:

• A school diploma with six years of relevant experience; or a Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related fields from an accredited academic institution with four years of relevant professional experience.
• At least four years of relevant professional experience in Climate Action or Disaster Risk Reduction project development and implementation, preferably within governmental, inter-governmental, or non-governmental organizations.
• At least two years of experience in liaising with governmental counterparts and civil society organizations in Rwanda.
• Experience in working with migrants, refugees, internally displaced persons, and victims of climate-induced disasters.
• Prior work experience in project management is an advantage.
• Prior work experience in coordinating an inter-agency working group is an advantage.
• Prior work experience in shelter-related projects is an advantage.

Educational Background:
The educational background needed for the Project Coordinator position includes a school diploma with six years of relevant experience or a Bachelor’s degree in fields such as Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related areas from an accredited academic institution. This educational foundation is essential to understand the complexities of migration and climate change issues.

Experience:
The level of experience needed for the Project Coordinator position includes at least four years of relevant professional experience in Climate Action or Disaster Risk Reduction project development and implementation. This experience should preferably be within governmental, inter-governmental, or non-governmental organizations. Additionally, candidates should have at least two years of experience liaising with governmental counterparts and civil society organizations in Rwanda, as well as experience working with migrants, refugees, and internally displaced persons affected by climate-induced disasters. Prior work experience in project management and coordinating inter-agency working groups is also advantageous.

Languages:
The mandatory language requirement for the position is proficiency in English. Knowledge of Kinyarwanda is highly desirable, as it is the local language in Rwanda. Additional languages may be considered an asset, particularly those relevant to the stakeholders involved in the projects.

Additional Notes:
Additional notes regarding the Project Coordinator position include that it may involve a full-time commitment, and the contract duration will be specified upon hiring. The position may require international recruitment, and compensation and benefits will be discussed during the hiring process. The seniority level of the position is considered mid-level, reflecting the responsibilities and expectations associated with the role.