Administrative Support

Job Posting Organization:
The Food and Agriculture Organization (FAO) is a specialized agency of the United Nations that leads international efforts to defeat hunger. Established in 1945, FAO aims to achieve security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security for all and ensure that people have regular access to enough high-quality food to lead active, healthy lives. The organization operates in over 130 countries and employs thousands of staff members who work towards improving agricultural productivity, enhancing food security, and promoting sustainable management of natural resources.

Job Overview:
The Administrative Support position within the FAO is designed to provide essential administrative assistance to the organization’s operations in Honiara. The incumbent will play a crucial role in ensuring the smooth functioning of the office by managing financial records, supporting travel arrangements, and maintaining communication systems. This position requires a proactive individual who can handle multiple tasks efficiently and is capable of working under pressure. The role is pivotal in supporting the FAO's mission to assist governments in developing policies and programs that enhance food security and reduce hunger and malnutrition. The successful candidate will be expected to maintain accurate financial records, manage petty cash accounts, and assist in the preparation of reports, thereby contributing to the overall effectiveness of the FAO's operations.

Duties and Responsibilities:
The duties and responsibilities of the Administrative Support position include maintaining petty cash accounts and reconciling expenditures, balances, payments, and statements. The incumbent will assist in preparing recurring and special reports by editing data in the appropriate format as requested. They will manage and process utility bills, ensuring timely payments, and support local bank operations while keeping up-to-date with financial and regulatory information. The role also involves maintaining local assets and inventory records, supporting travel functions, and managing the travel database for both international and local travel requests. The incumbent will be responsible for clearing outstanding travel-related balances, identifying and claiming refunds of travel costs, and maintaining a filing system for administrative and financial documents. Additionally, the candidate will coordinate the hiring plan for national and international affiliate workforce, manage the publication of calls for vacancies, and prepare routine correspondence of an administrative nature.

Required Qualifications:
Candidates must be nationals of the country of assignment or possess a valid working permit. A university degree in business management, public administration, finance, accounting, social science, or a related field is required. Additionally, candidates should have a minimum of three years of relevant experience in office management, administration, accounting, audit, budget, or finance. A working knowledge of English is also mandatory, as effective communication is essential in this role.

Educational Background:
The position requires a university degree in a relevant field such as business management, public administration, finance, accounting, or social science. This educational background is crucial for understanding the complexities of office management and financial administration, which are key components of the role.

Experience:
Candidates should have at least three years of relevant experience in office management, administration, accounting, audit, budget, or finance. This level of experience is necessary to ensure that the incumbent can effectively handle the responsibilities of the position and contribute to the overall success of the FAO's operations in Honiara.

Languages:
A working knowledge of English is mandatory for this position. Proficiency in additional languages may be considered an asset, as it can enhance communication with diverse stakeholders and contribute to the effectiveness of the role.

Additional Notes:
The position is likely to be full-time, and candidates should be prepared to engage in a dynamic work environment that may involve international collaboration. While specific details regarding contract duration and compensation are not provided, candidates should be aware that the FAO typically offers competitive salaries and benefits in line with UN standards.