Finance Coordinator

Job Posting Organization:
Pact is an international nonprofit organization that was founded in 197

• It operates in nearly 40 countries and focuses on building solutions for human development that are evidence-based, data-driven, and owned by the communities it serves. The organization aims to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact. Pact has three main pillars: Sustainable Markets, Health, and Governance, with the Sustainable Markets Pillar covering areas such as Energy, Environment, Extractives, and Livelihoods. The organization is committed to responsible mineral sourcing, improved energy access, green finance, and natural resource management.

Job Overview:
The coordinator" style="border-bottom: 1px dotted #007bff !important;">Finance Coordinator position at Pact is designed for an experienced professional who will support the financial coordination and reporting of the Moyens de Subsistance Transformés (MOST) project. This project is a two-year stabilization and livelihoods initiative targeting artisanal and small-scale gold communities in the cross-border areas between Mali, Guinea, and Senegal. The Finance Coordinator will report to the MOST Deputy Project Director based in Bamako and will work closely with the Senior Technical Manager based in Nairobi, Kenya, who serves as the Project Director. The role involves ensuring accurate and timely financial operations in compliance with Generally Accepted Accounting Principles (GAAP) and organizational policies. The Finance Coordinator will manage comprehensive financial tasks, including transaction recording, audit preparation, tax compliance, and reporting, while also coordinating with various teams and external entities to ensure smooth financial workflows and compliance with donor requirements.

Duties and Responsibilities:
The Finance Coordinator will be responsible for a wide range of duties, including:

• Accounting and Financial Management: Ensuring all transactions are recorded accurately in compliance with GAAP, preparing documentation for check payments, verifying amounts on receipts, maintaining secure filing of financial documents, and preparing Funds Transfer Requests.
• Tax Compliance and Reporting: Preparing and submitting monthly withholding tax forms, annual personal income tax reports, and ensuring compliance with statutory tax requirements in Mali.
• Payroll Administration: Reviewing and recording local staff's Level of Effort (LOE), processing payroll vouchers, and submitting monthly social security" style="border-bottom: 1px dotted #007bff !important;">security and provident fund reports.
• Month-End and Year-End Processes: Processing staff benefits, performing reconciliations for petty cash and bank accounts, and reviewing accruals and prepayments for financial accuracy.
• Coordination and Communication: Collaborating with the Project’s Deputy Project Director, Project Director, and Global Finance to ensure compliance with GIZ requirements, and liaising with local banks and sub-awardees.
• Audit Support and Compliance: Preparing documentation for audits, supporting external audits, and ensuring all contractual obligations are met.
• Financial Planning and Reporting: Preparing cash flow forecasts, supporting budgeting processes, and financial reporting.
• Other Duties: Providing administrative and logistical support to meetings and conferences.

Required Qualifications:
The position requires a Bachelor’s degree in Finance, Business Administration, or a related field. Additionally, candidates must have at least 5 years of relevant experience in financial management, coordination, and reporting. Proficiency in financial management software, particularly BC NAV, is essential. A strong understanding of non-profit accounting principles, GAAP, and local tax regulations in Mali is also required. Strong written and oral communication skills in French are mandatory.

Educational Background:
Candidates must possess a Bachelor’s degree in Finance, Business Administration, or a related field. This educational background is crucial for understanding the financial principles and practices necessary for the role.

Experience:
The Finance Coordinator should have a minimum of 5 years of relevant experience in financial management, coordination, and reporting. This experience should ideally include working in an international development context, particularly with international donors.

Languages:
Fluency in French is mandatory for this position, as strong written and oral communication skills in this language are essential for effective collaboration and reporting. A basic understanding of English is preferred but not required.

Additional Notes:
The position is part-time, requiring 28 hours per week, which translates to 3.5 full days. The role involves significant interaction with various stakeholders, including local banks, tax authorities, and implementing partners in Mali, Guinea, and Senegal. The Finance Coordinator will also be involved in budgeting, cash flow management, and financial forecasting, contributing to the overall success of the MOST project.