Procurement Officer

Job Posting Organization:
The organization is the Norwegian Refugee Council (NRC), which is dedicated to helping people affected by displacement. Established in 1946, NRC operates in multiple countries worldwide, focusing on providing assistance in emergencies and supporting long-term recovery. The organization employs thousands of staff members globally, working in various sectors including education, shelter, and livelihoods, with a mission to ensure that displaced individuals can lead dignified lives and regain control over their futures.

Job Overview:
The Procurement Officer in Chernihiv plays a crucial role in the day-to-day implementation of the procurement function within the organization. This position is primarily responsible for supporting the procurement of goods, works, and services necessary for project activities in North Ukraine. The officer will work under the guidance of the Logistics Coordinator for North Ukraine, ensuring that all procurement activities adhere to NRC policies, guidelines, and donor requirements. The role involves not only executing procurement tasks but also contributing to the development of procurement as a support service within NRC Ukraine, ensuring compliance with local legislation and organizational standards. The officer will engage with various stakeholders, including program and support staff, to facilitate the procurement process effectively and efficiently.

Duties and Responsibilities:
The Procurement Officer will be tasked with a variety of duties, including but not limited to: ensuring adherence to NRC policies and guidelines; implementing delegated procurement and logistic functions according to the Plan of Action; conducting daily operational procurement activities; preparing and developing procurement logistic reports; supporting the development of Standard Operating Procedures (SOPs); ensuring proper filing of all support and tender documents; promoting ideas for improvement in procurement and logistics functions; contributing to the development of procurement services; consulting and providing guidance to staff for generating Purchase Requests (PRs); conducting market surveys and providing estimated prices; participating in project start-up planning; following up on purchase documentation; attending and acting as Secretary in Tender Committee meetings; ensuring compliance with donor requirements; maintaining a vendor database; preparing documents for management approval; assisting in budget preparation; and reporting potential fraud cases to the Line Manager.

Required Qualifications:
Candidates must possess a Bachelor’s degree in a relevant field and have at least 2 years of experience in procurement, preferably with 1 year of experience in a humanitarian organization. A strong understanding of procurement processes in complex and volatile contexts is essential, along with documented results related to the position's responsibilities. Candidates should also demonstrate knowledge of their own leadership skills and have a working knowledge of English, both written and verbal. Proficiency in Office software, particularly Word and Excel, is required.

Educational Background:
The educational requirement for this position is a Bachelor’s degree in a relevant field, which provides the foundational knowledge necessary for effective procurement practices. This educational background is crucial for understanding the complexities of procurement in humanitarian contexts and for navigating the legal and regulatory frameworks that govern such activities.

Experience:
The position requires a minimum of 2 years of experience in procurement, with a preference for candidates who have at least 1 year of experience working in a humanitarian organization. This experience should include working in complex and volatile environments, where the ability to adapt and respond to changing circumstances is critical. Documented results related to the responsibilities of the position are also necessary to demonstrate the candidate's capability in managing procurement processes effectively.

Languages:
The mandatory language requirement for this position is English, with a minimum proficiency level of B

• This level of English is necessary for effective communication within the organization and with external stakeholders. While English is the primary language required, additional language skills may be considered an asset, particularly if they are relevant to the local context or the populations served by the organization.

Additional Notes:
This position is likely to be full-time and may involve working in a challenging environment due to the nature of humanitarian work. The role may require flexibility in terms of hours and responsibilities, as the needs of the organization and the communities it serves can change rapidly. Compensation and benefits will be aligned with NRC's policies and may include additional support for relocation or living conditions, depending on the candidate's situation.