Procurement Officer

Job Posting Organization:
The International Organization for Migration (IOM) is an intergovernmental organization established in 1951, with a mission to promote humane and orderly migration for the benefit of all. IOM operates in over 100 countries and has a workforce of more than 10,000 employees. The organization focuses on various aspects of migration, including humanitarian assistance, development programs, and policy advocacy. IOM is committed to ensuring that migration is safe, orderly, and dignified, and it works closely with governments, civil society, and other stakeholders to achieve this mission.

Job Overview:
The Procurement Officer will play a crucial role in the coordination and implementation of the procurement process within the IOM Mission in Nigeria. This position requires the incumbent to work under the overall supervision of the Supply Chain Officer (SCO) and the direct supervision of the Head of Sub Office. The primary responsibilities include managing the procurement process, which encompasses obtaining quotations, tendering, purchasing, and ensuring the timely delivery of supplies and services. The Procurement Officer will also assist requesting units in defining their requirements and provide market information on available products. The role demands a thorough understanding of IOM's procurement policies and procedures, as well as the ability to maintain transparency and integrity throughout the procurement process. The incumbent will be expected to prepare objective evaluation criteria for bids, solicit proposals, and ensure compliance with IOM's procurement rules. Additionally, the Procurement Officer will be responsible for maintaining accurate records and databases related to procurement activities, as well as conducting post-evaluation checks on selected bidders.

Duties and Responsibilities:
The duties and responsibilities of the Procurement Officer include, but are not limited to: receiving and reviewing Purchase Requisition Forms to ensure they are fully endorsed; assisting requesting units in defining their requirements; preparing objective evaluation criteria for bids; soliciting quotations and proposals; preparing Bids Analysis Summaries (BAS); issuing Purchase Orders (PO) through WAVE Oracle; organizing and facilitating Pre-Bid Conferences; guiding the Bids Evaluation and Awards Committee; ensuring compliance with IOM Procurement Rules and Regulations; providing monthly checklists on Open Purchase Orders and Purchase Requests; participating in negotiations with contracted firms; monitoring contract implementation; ensuring proper asset management in WAVE Oracle; maintaining a price list database; conducting post-evaluation checks of bidders; following up with suppliers for timely delivery; coordinating with receiving units for satisfactory delivery notes; developing Key Performance Indicators (KPIs) for suppliers; and ensuring the safe running condition of the fleet and office power generators.

Required Qualifications:
The ideal candidate for the Procurement Officer position should possess a University Degree in Business Administration, Purchasing & Supply, or a related field from an accredited academic institution. Additionally, the candidate should have at least two years of experience in Supply Chain Management, with skills and knowledge in conducting local and international procurement, clearing and forwarding, and understanding government laws and regulations. A very good understanding of IOM Procurement and Logistics policies is essential, along with knowledge of Oracle and common software applications such as Word, Excel, PowerPoint, and Access. The candidate should demonstrate integrity in performing assigned responsibilities and hold a Certificate of Procurement Fundamental Training.

Educational Background:
Candidates must have a University Degree in Business Administration, Purchasing & Supply, or a related field from an accredited academic institution. This educational background is essential for understanding the principles of procurement and supply chain management, as well as the necessary skills to effectively perform the duties of the Procurement Officer.

Experience:
The position requires at least two years of experience in Supply Chain Management. This experience should include conducting local and international procurement, as well as familiarity with clearing and forwarding processes. Candidates should also have a solid understanding of government laws and regulations related to procurement, insurance, and inventory management. Experience with IOM's procurement and logistics policies is highly desirable, as is proficiency in using Oracle and other common software applications.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely essential given the international nature of the organization. Additional languages may be considered an asset, particularly those relevant to the local context in Nigeria.

Additional Notes:
Interested candidates are requested to indicate their preferred duty station in their application letter when submitting their application. The position is based in Maiduguri, Nigeria, and may involve full-time responsibilities. The organization may also offer competitive compensation and benefits, although specific details are not provided in the job description.