Programme Assistant

Job Posting Organization:
UN Women was established in July 2010 as part of the United Nations reform agenda to enhance gender equality and the empowerment of women. The organization merges the resources and mandates of four previously distinct parts of the UN system that focused on gender issues. UN Women operates globally, advocating for women's rights and gender equality, and works in various countries to implement programs that empower women and eliminate discrimination. The organization is committed to creating a diverse and inclusive environment, ensuring that all employment decisions are based on qualifications and organizational needs.

Job Overview:
The Programme Assistant position at UN Women involves providing comprehensive support to the Programme Team in the development and implementation of effective programs aligned with UN Women’s rules and regulations. The role requires the assistant to manage administrative and logistical tasks that facilitate the smooth execution of Women, Peace and security" style="border-bottom: 1px dotted #007bff !important;">Security (WPS) programs. This includes supporting the preparation of work plans, budgets, and proposals, as well as tracking the delivery of funds and ensuring compliance with financial management protocols. The Programme Assistant will also play a crucial role in gathering and compiling data for various documents and reports, thereby contributing to the overall effectiveness of the program initiatives.

Duties and Responsibilities:
The Programme Assistant will be responsible for a variety of tasks, including:

• Providing administrative and logistical support for the formulation and management of Women Peace and Security programs.
• Assisting in the preparation of program work plans, budgets, and proposals, including tracking fund delivery.
• Supporting executing agencies with routine delivery and reporting of program activities and finances.
• Aiding in the audit process of programs/projects and implementing audit recommendations.
• Compiling data and information for documents, guidelines, speeches, and position papers.
• Supporting financial management by creating projects in Quantum, preparing budget revisions, and processing payments.
• Organizing meetings, workshops, and events, including travel arrangements for the Programme Team.
• Assisting the Country Program Manager in coordinating team meetings and compiling documentation from donors and the program team.
• Facilitating knowledge sharing and training for office staff and partners on program and operations-related issues.

Required Qualifications:
Candidates must possess a minimum of secondary education, with a Bachelor’s degree in Business or Public Administration considered an asset. The role requires at least 5 years of progressively responsible experience in administrative or program management/support. Familiarity with office software packages and experience in a computer environment are essential, while experience with Quantum software is an advantage. The candidate should demonstrate good financial and budgeting skills, as well as the ability to manage data and documents effectively.

Educational Background:
The minimum educational requirement for this position is the completion of secondary education. A Bachelor’s degree in Business or Public Administration is preferred and considered an asset, indicating a higher level of understanding of administrative and program management principles.

Experience:
The position requires at least 5 years of progressively responsible experience in administrative or program management/support roles. This experience should include working in environments that utilize multiple office software packages and may involve direct support to teams or projects. Familiarity with financial management processes and tools, particularly Quantum, is beneficial and may enhance a candidate's suitability for the role.

Languages:
Fluency in English is mandatory for this position, as it is the primary working language of UN Women. Knowledge of a local language is considered an asset, as it may facilitate better communication within the local context. Additionally, familiarity with another UN official working language is also advantageous, reflecting the organization's international scope and diverse working environment.

Additional Notes:
The position is likely to be full-time, and while specific contract duration details are not provided, candidates should be prepared for a role that may involve ongoing responsibilities in a dynamic environment. UN Women emphasizes diversity and inclusion in its hiring practices, ensuring that all candidates are evaluated based on their qualifications and competencies. The organization also maintains a zero-tolerance policy regarding misconduct, including discrimination and harassment, and selected candidates will undergo thorough background checks to verify their credentials and employment history.