Programme Assistant GS5

Job Posting Organization:
UNICEF, established in 1946, operates in over 190 countries and territories with a mission to save children's lives, defend their rights, and help them realize their potential from early childhood to adolescence. The organization focuses on promoting the rights of every child through programs, advocacy activities, and operations, ensuring equal opportunities in various life dimensions. UNICEF emphasizes investing in the health, education, and protection of the most disadvantaged citizens to combat inequalities and foster sustained growth and stability in countries. The organization is committed to professional development for its staff, providing various opportunities to enhance their sense of duty while serving children and communities globally.

Job Overview:
The Programme Assistant GS5 position at UNICEF involves providing comprehensive support to program implementation, administrative and financial tasks, operational support, and logistical coordination for events. The role requires maintaining accurate data in the Vision software, tracking program expenditures, and facilitating contract processing for consultants and suppliers. The assistant will also manage team calendars, prepare financial documentation, and support travel arrangements for team members. Additionally, the position includes maintaining organized archives, supporting new staff integration, and utilizing digital tools for efficiency. The Programme Assistant will play a crucial role in ensuring smooth operations and effective communication within the team, contributing to the overall mission of UNICEF to advocate for children's rights and welfare.

Duties and Responsibilities:

• Program Support: Execute transactions in Vision software, ensure data accuracy, track program implementation, and analyze management indicators. Liaise with colleagues to resolve transactional issues.
• Administrative and Financial Support: Facilitate contract processing, manage event calendars, maintain leave tracking systems, prepare financial reports, and process invoices.
• Operations and Travel Support: Assist with travel arrangements for team members and manage office supplies and equipment inventories.
• Event Coordination: Provide logistical support for training sessions, workshops, and conferences, including vendor coordination and participant communication.
• Knowledge Management and Communication: Organize digital and physical archives, assist new staff, and draft internal communications.
• Digital Dexterity: Utilize AI tools for insights, maintain digital archives, and promote digital solutions among colleagues.
• Emergency Support: Provide administrative and logistical support during emergencies, ensuring continuity of operations.

Required Qualifications:
Candidates must possess a minimum of a BAC+3 degree in administrative management, project management, or a related field. They should have at least five years of progressively responsible experience in administration or office work. Proficiency in French is mandatory, while knowledge of English and local languages is an asset. Candidates should demonstrate UNICEF's core values of Care, Respect, Integrity, Trust, Accountability, and Sustainability, along with competencies such as partnership building, self-awareness, results-driven mindset, innovation, strategic thinking, and collaboration.

Educational Background:
A minimum educational qualification of BAC+3 in administrative management, project management, or a related field is required for this position. This educational background ensures that candidates have the necessary theoretical knowledge and practical skills to perform effectively in the role.

Experience:
Candidates should have a minimum of five years of professional experience in administration or office work, with increasing levels of responsibility. This experience is crucial for understanding the complexities of program support and administrative tasks within UNICEF's operational framework.

Languages:
Fluency in French is required for this position. Knowledge of English and one or more local languages is considered an advantage, enhancing communication and collaboration within diverse teams and communities.

Additional Notes:
The position is full-time and may involve international recruitment. UNICEF offers a range of benefits, including paid parental leave, breastfeeding breaks, and reasonable accommodations for persons with disabilities. The organization emphasizes a zero-tolerance policy towards misconduct and is committed to safeguarding children's rights. Selected candidates will undergo rigorous background checks and must adhere to UNICEF's standards and principles. The appointment is subject to medical clearance and may require compliance with vaccination requirements. UNICEF encourages applications from all qualified candidates, particularly women and individuals from diverse backgrounds.