Human Resource (HR) Associate

Job Posting Organization:
UN Women was established in July 2010 as part of the UN reform agenda to enhance gender equality and women's empowerment. The organization merges the resources and mandates of four previously distinct parts of the UN system, namely DAW, OSAGI, INSTRAW, and UNIFEM, which focused on gender equality. UN Women operates in multiple countries, with a significant presence in West and Central Africa, including Senegal, where it collaborates with various stakeholders such as the government, civil society organizations, other UN agencies, and the private sector. The mission of UN Women is to eliminate discrimination against women and girls, empower women, and achieve equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security" style="border-bottom: 1px dotted #007bff !important;">security. The organization is committed to creating a diverse and inclusive environment and has a zero-tolerance policy on conduct that is incompatible with its aims and objectives.

Job Overview:
The Human Resource (HR) Associate position at UN Women in Dakar, Senegal, is crucial for supporting the organization's HR functions. The HR Associate will work under the technical guidance of the Regional HR Business Partner and will be responsible for various administrative and logistical tasks related to recruitment, placement, benefits administration, and personnel separation. This role requires a strong understanding of HR policies and procedures, as well as the ability to provide general information to management and staff regarding HR strategies. The HR Associate will also facilitate recruitment processes, manage leave and record management, and ensure compliance with UN Women’s HR policies and guidelines. The position plays a vital role in promoting gender equality and women's empowerment in Senegal, aligning with the strategic themes outlined in UN Women Senegal's strategic note for 2024-2028.

Duties and Responsibilities:
The HR Associate will have a wide range of duties and responsibilities, including: administering and implementing HR strategies and policies in compliance with UN Women rules; providing HR administrative and logistical services; processing and drafting correspondence; maintaining files and records; managing leave and record management; processing payments and administering entitlements for international staff; facilitating recruitment processes, including drafting job descriptions and screening candidates; providing administrative support for staff performance management; maintaining HR data and generating reports; organizing training and workshops; and liaising with HR headquarters to disseminate information on HR matters. The HR Associate will also be responsible for ensuring compliance with performance appraisal reviews and facilitating the preparation of learning plans for staff.

Required Qualifications:
Candidates must possess strong knowledge of HR administration, processes, and policies. They should have the ability to execute administrative processes and handle confidential information. Additionally, candidates should demonstrate good quantitative skills, strong IT skills, and the ability to produce reports. The role requires effective communication skills and the ability to engage stakeholders inclusively. Candidates should also have a proactive approach to problem-solving and be able to provide inputs for business process re-engineering and the implementation of new systems.

Educational Background:
Completion of secondary education is required for this position. A Bachelor’s degree in Human Resources, Business Administration, or Public Administration is considered an asset. This educational background will provide the necessary foundation for understanding HR policies and practices, as well as the administrative skills needed for the role.

Experience:
Candidates should have at least 6 years of relevant experience in office administration and/or human resource management. Experience in using computers and office software packages, such as MS Word and Excel, is required. Familiarity with modern web-based ERP systems, preferably Oracle Cloud, is desirable. This level of experience ensures that the HR Associate can effectively manage the various HR functions and contribute to the organization's goals.

Languages:
Fluency in French is required for this position, as it is the primary language of communication in Senegal. Knowledge of another official UN language, such as English, Arabic, Chinese, Russian, or Spanish, is desirable and would enhance the candidate's ability to engage with a diverse range of stakeholders.

Additional Notes:
The position is based in Dakar, Senegal, and is a full-time role. UN Women is committed to diversity and inclusion in its workforce and encourages applications from qualified candidates regardless of race, religion, gender identity, sexual orientation, or any other basis covered by appropriate law. The organization has a zero-tolerance policy regarding misconduct and expects all selected candidates to adhere to its policies and standards of conduct. Background checks will be conducted to verify academic credentials and employment history, and candidates may be required to provide additional information for this process. Applicants must ensure that all sections of the application form are completed to avoid disqualification from the recruitment process.