Senior HR Assistant (Senior Recruitment Coordinator)

Job Posting Organization:
The International Finance Corporation (IFC) is a member of the World Bank Group, which is one of the largest sources of funding and knowledge for developing countries. Established to focus on the private sector in emerging markets, IFC operates in over 100 countries, leveraging its capital, expertise, and influence to create markets and opportunities. The organization is dedicated to ending poverty, increasing shared prosperity, and promoting sustainable development. With a commitment of $71.7 billion to private companies and financial institutions in fiscal year 2025, IFC plays a crucial role in mobilizing private capital to address global challenges. The World Bank Group comprises five global institutions and has 189 member countries, with more than 120 offices worldwide, working collaboratively with public and private sector partners to invest in groundbreaking projects and develop innovative solutions to urgent global issues. For more information, visit www.ifc.org.

Job Overview:
The Senior Recruitment Coordinator position is pivotal in delivering high-quality, timely, and inclusive recruitment services throughout the entire talent acquisition lifecycle, specifically tailored to the needs of the Middle East and Asia. This role is integral to the strategic evolution of the World Bank Group's Global Talent Acquisition Team, focusing on operational excellence, enhancing candidate experience, and employing data-driven decision-making in daily activities. The Senior Recruitment Coordinator will report to a Global Talent Acquisition Team Lead based in Washington, DC, while also collaborating closely with Recruitment Officers located in Riyadh and New Delhi. The position is designed to ensure that recruitment processes are efficient, transparent, and aligned with the organization's diversity goals and workforce plans, ultimately contributing to the overall mission of the World Bank Group.

Duties and Responsibilities:
The Senior Recruitment Coordinator will be responsible for managing the end-to-end recruitment process, which includes overseeing requisitions from job posting to onboarding. Key duties include coordinating job-launch meetings, scheduling interviews, conducting assessments, and managing candidate communications through the recruitment system. The coordinator will also administer background screenings, prepare appointment letters, and facilitate onboarding workflows. Engaging with stakeholders is crucial, as the coordinator will act as a liaison to ensure smooth communication and timely updates between Talent Acquisition and Hiring Managers. Additionally, the role involves sourcing candidates, conducting resume reviews, and leveraging various platforms to enhance candidate quality. The coordinator will track requisition statuses and recruitment metrics, ensuring compliance with documentation and audit requirements. Continuous process optimization is also a key responsibility, with a focus on automation and quality control.

Required Qualifications:
Candidates must possess a Bachelor’s degree and have a minimum of four years of professional experience in recruitment operations, HR administration, or managing high-volume transactional processes. Strong business-level proficiency in English is essential, along with the ability to communicate clearly and professionally in both written and verbal formats. A demonstrated ability to deliver excellent customer service and manage multiple stakeholders with responsiveness and professionalism is required. Proven experience in coordinating end-to-end recruitment processes, including scheduling and documentation, is a distinct advantage. Technical proficiency in Microsoft Office (Word, Excel, PowerPoint) is required, and familiarity with recruitment systems is a plus. Strong analytical skills and attention to detail, particularly in tracking metrics and maintaining accurate records, are also important. Candidates should be adept at managing candidate communications to ensure a positive recruitment experience and should be comfortable working in a fast-paced, deadline-driven environment.

Educational Background:
The educational requirement for this position is a Bachelor’s degree. This foundational education is essential for understanding the complexities of human resources and recruitment processes, as well as for effectively engaging with various stakeholders within the organization.

Experience:
The position requires a minimum of four years of professional experience in recruitment operations, HR administration, or managing high-volume transactional processes. This level of experience is necessary to ensure that the candidate is well-versed in the intricacies of recruitment and can handle the demands of the role effectively.

Languages:
Proficiency in English is mandatory for this position, as it is the primary language of communication within the organization. While no additional languages are specified as preferred, having knowledge of other languages could be beneficial in a diverse workplace.

Additional Notes:
This position is a local recruitment opportunity with a term duration of three years. The role is full-time and offers a competitive salary and comprehensive benefits, including a retirement plan, medical, life and disability insurance, and paid leave, including parental leave. The World Bank Group is committed to providing reasonable accommodations for individuals with disabilities and promotes a culture of diversity and inclusion, ensuring equal opportunities for all applicants.