Executive Associate, GS-6

Job Posting Organization:
UNICEF, established in 1946, is a United Nations agency that works in over 190 countries and territories to save children's lives, defend their rights, and help them fulfill their potential. The organization is committed to promoting the rights of every child and offers diverse opportunities for professional and personal development to its staff. UNICEF is known for its inclusive culture and attractive compensation and benefits package, emphasizing the importance of belonging and growth within a diverse workforce.

Job Overview:
The Executive Associate position at UNICEF is a critical role that provides procedural communications, operations, and administrative support services to enhance the efficiency of the supervisor's daily activities and the section they oversee. This role requires the Executive Associate to represent the supervisor in various administrative matters, ensuring smooth communication and coordination of tasks. The position involves managing correspondence, organizing meetings, and maintaining the supervisor's calendar, which includes high-level engagements. The Executive Associate is also responsible for budget monitoring, procurement support, and ensuring compliance with UNICEF's administrative policies and procedures. This role is essential for allowing the supervisor to focus on substantive core work by efficiently managing administrative functions and communications.

Duties and Responsibilities:
The duties and responsibilities of the Executive Associate include managing incoming and outgoing correspondence, emails, and telephone calls on behalf of the supervisor. The role requires drafting responses to inquiries, coordinating sensitive communications, and ensuring timely submissions of reports and documents. Administrative support includes organizing the office's administrative work, arranging appointments, and facilitating high-level meetings, including preparing agendas and minutes. The Executive Associate will also undertake travel arrangements for the supervisor, maintain a records management system, and provide budget monitoring support by assisting with budget revisions and tracking funding utilization. Additionally, the role involves guiding managers in procurement processes and maintaining up-to-date vendor lists and consultant rosters.

Required Qualifications:
To qualify for the Executive Associate position, candidates must have completed secondary education, preferably supplemented by technical or university courses related to the field of work. A bachelor's degree in a relevant field is considered an asset. Candidates should possess a minimum of six years of relevant administrative or clerical work experience. A bachelor's degree may replace three years of work experience, while a master's degree may replace an additional two years. Intermediate proficiency in English is required, along with training and experience in using MS Office applications and other relevant software.

Educational Background:
Candidates are required to have completed secondary education, with additional technical or university courses in a relevant field being preferred. A bachelor's degree from a recognized institution is considered an asset, and higher degrees may substitute for years of required experience.

Experience:
The position requires a minimum of six years of relevant administrative or clerical work experience. Candidates with a bachelor's degree in a relevant field may have three years of experience waived, while those with a master's degree may have an additional two years waived. This experience should demonstrate the ability to manage administrative tasks effectively and support senior staff.

Languages:
The mandatory language requirement for this position is intermediate proficiency in English. Knowledge of another UN language or local languages of the duty station, such as Quechua or Aymara, is considered an asset and may enhance a candidate's application.

Additional Notes:
This position is a fixed-term appointment for one year, based in Lima, Peru. UNICEF promotes a diverse and inclusive workforce and encourages applications from all qualified candidates, including those with disabilities and from various backgrounds. The organization offers a wide range of benefits, including paid parental leave and reasonable accommodations for persons with disabilities. Candidates must be prepared for background checks and medical clearance as part of the hiring process. UNICEF does not charge any fees during the recruitment process and has a zero-tolerance policy for misconduct.