Senior Programme Management Assistant

Job Posting Organization:
The position is located in the Office of the Economic Commission for Latin America and the Caribbean (ECLAC) in Brasilia, Brazil. ECLAC is one of the five regional commissions of the United Nations, established in 194

• Its mission is to contribute to the economic and social development of the region. ECLAC focuses on the design, monitoring, and evaluation of public policies, providing advisory services, expertise, and training to governments, and supporting regional and international cooperation and coordination activities. The organization aims to foster inclusive and sustainable development in Latin America and the Caribbean, addressing issues such as poverty, inequality, and environmental sustainability. ECLAC operates in multiple countries across the region, working with various stakeholders to achieve its objectives. For more information, visit www.eclac.org.

Job Overview:
The Senior Programme Management Assistant plays a crucial role in supporting the management and implementation of complex departmental programmes and projects. This position requires a high level of independence and expertise, as the assistant will be responsible for providing comprehensive programme/project management assistance throughout all phases of the programme/project cycle. The role involves researching, compiling, analyzing, and summarizing data on a wide range of programmes and projects, ensuring that relevant information is presented effectively to decision-makers. The assistant will also track legislative decisions that impact programme/project content and oversee the preparation of databases to incorporate programmatic changes. Additionally, the assistant will work closely with funding agencies to arrange financing modalities and ensure proper monitoring systems are established. The position demands strong analytical skills, attention to detail, and the ability to communicate effectively with various stakeholders. The Senior Programme Management Assistant will also be involved in drafting budgets, monitoring financial commitments, preparing reports, and coordinating implementation activities, making this a multifaceted role that requires a proactive and organized approach.

Duties and Responsibilities:
The Senior Programme Management Assistant will be responsible for a wide range of duties, including:

• Providing full programme/project management assistance at all phases of the programme/project cycle for complex departmental initiatives.
• Researching, compiling, analyzing, and summarizing information on various programmes/projects, highlighting key issues and trends.
• Tracking resolutions and legislative decisions affecting programme/project content and maintaining relevant databases.
• Reviewing and revising submissions for programmes/projects to ensure compliance with guidelines and objectives.
• Collaborating with funding agencies to arrange financing modalities and ensuring proper monitoring systems are in place.
• Drafting budgets and forecasts based on submissions and preparing monitoring checklists.
• Monitoring budgetary commitments and preparing periodic budget revisions.
• Preparing reports on programme/project activities and drafting inputs for various documents.
• Serving as a focal point for coordination and monitoring of implementation activities. 1
• Establishing internal databases and managing data relevant to programme/project activities. 1
• Supervising office support staff and assisting with data collection and analysis. 1
• Advising staff on financial and technical report preparation and coordinating with service units. 1
• Performing related administrative duties as required, including communication with stakeholders and managing contracts. 1
• Assisting with mission/field work as needed.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. For positions in the General Service category, it is essential to clearly indicate relevant information confirming completion of high school in the Applicant Profile. Additionally, relevant training or qualifications in programme management and international cooperation projects are desirable. Candidates should demonstrate a strong understanding of programme/project administration, implementation, and evaluation, as well as technical cooperation and budgeting processes. The ability to analyze financial data and design integrated programme evaluation systems is also important. Candidates should exhibit professionalism, effective communication skills, and a commitment to gender equality in the workplace.

Educational Background:
A high school diploma or equivalent is required for this position. Candidates are encouraged to provide clear evidence of their educational background in their application. Relevant training or qualifications in programme management or international cooperation projects are considered advantageous and may enhance a candidate's suitability for the role.

Experience:
Candidates must have at least ten (10) years of experience in international technical cooperation programme and/or project management or a related area. However, this requirement is reduced to eight (8) years for candidates who possess a first-level university degree or higher. Experience in drafting financial reports related to budgetary and financial management issues, as well as technical reports on international cooperation programmes, is desirable. Knowledge of the Brazilian institutional setting and experience working with international organizations are also beneficial. Additionally, candidates should have at least one (1) year of experience in data analytics or a related area.

Languages:
English is required for this position, as it is one of the working languages of the United Nations Secretariat. French is also a working language. While English proficiency is mandatory, knowledge of Spanish and Portuguese is desirable and may enhance a candidate's ability to perform effectively in this role. Candidates should refer to the UN Language Framework for specific language skill requirements.

Additional Notes:
This position is a full-time role based in Brasilia, Brazil. The contract duration and seniority level are not specified in the job posting. The organization is open to recruiting candidates nationally and internationally. Compensation and benefits details are not provided in the job description, but candidates are encouraged to inquire about these aspects during the application process.