Executive Assistant to the Global Health Office of the President

Job Posting Organization:
The organization is the largest nonprofit dedicated to combating poverty, disease, and inequity globally. Founded on the principle that everyone deserves the opportunity to lead healthy and productive lives, the organization emphasizes diversity among its employees to reflect the populations it serves. It offers a comprehensive benefits package that includes medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, retirement contributions, and opportunities for employee engagement. The organization is committed to fostering a supportive workplace environment that promotes both personal and professional growth.

Job Overview:
In this role, the Executive Assistant will provide extensive administrative and organizational support to the Global Health Office of the President, which includes the President and two Deputy Directors. The position requires a candidate who thrives in a dynamic work environment, is adept at building teams and fostering connections, and possesses an optimistic outlook. The ideal candidate will manage high workloads and urgent requests while maintaining poise and flexibility. Strong verbal and written communication skills, excellent judgment, proactive thinking, and resourceful problem-solving abilities are essential. The role involves coordinating critical tasks and projects, ensuring effective communication within the team and across divisions, and supporting the overall goals of the Global Health division.

Duties and Responsibilities:
The Executive Assistant will be responsible for a variety of tasks including: providing administrative support to the President and Deputy Directors, optimizing their time through effective calendar management, coordinating internal and external meetings, participating in leadership team meetings, planning and executing leadership meetings and global conferences, managing daily workflows and project progress, handling travel logistics, serving as a liaison across the foundation, and mentoring program assistants. The role also requires maintaining professionalism and discretion, managing competing priorities, and fostering division unity through effective communication and collaboration.

Required Qualifications:
Candidates must have a minimum of 10 years of experience in a senior administrative role within a complex organization. They should demonstrate the ability to establish and maintain organizational systems, collaborate effectively in a matrixed environment, and lead and influence others. Experience in managing confidential information, proficiency in MS Office Suite, and familiarity with platforms such as Salesforce CRM and Zoom are preferred. Candidates should also possess exceptional interpersonal and communication skills, adaptability to dynamic situations, and a commitment to diversity and inclusion.

Educational Background:
While specific educational requirements are not explicitly stated, candidates are generally expected to have a strong educational background that supports their administrative capabilities, likely including a degree in business administration or a related field.

Experience:
Candidates should have extensive experience in senior administrative roles, particularly in fast-paced environments. They should be skilled in managing complex calendars, travel arrangements, and event planning, with a proven track record of working collaboratively within diverse teams.

Languages:
While no specific language requirements are mentioned, proficiency in English is mandatory given the nature of the role and the organization’s global focus. Additional language skills may be considered an asset.

Additional Notes:
This position is based in Seattle, WA, and requires 50% in-office work. Relocation assistance is not provided. The hourly rate for this role ranges from $45.58 to $68.37 USD, with actual placement depending on the candidate's skills and experience. Employment is contingent upon successful completion of a background check, and candidates must be legally authorized to work in the United States without visa sponsorship. The organization is committed to diversity, equity, and inclusion in its hiring practices.