Logistics/Administrative Support

Job Posting Organization:
The organization is dedicated to providing humanitarian assistance and support in recovery contexts. It operates in various regions, focusing on logistics and administrative support to ensure effective project implementation. The organization values dedication, innovation, teamwork, and accountability to donors, aiming to create a positive impact in the communities it serves.

Job Overview:
The position of Logistics/Administrative Support is crucial for the successful execution of the organization's activities, particularly in the Shelter/WaSH (Water, Sanitation, and Hygiene) sectors. The role involves providing logistical and administrative support, including procurement of goods and services necessary for project activities. The individual will work under the guidance of Shelter/WaSH Technical Officers and Team Leaders, ensuring that all processes align with the organization's policies and donor requirements. The position requires a proactive approach to problem-solving and the ability to adapt to the dynamic needs of the organization and the communities it serves.

Duties and Responsibilities:
The duties and responsibilities of this position include adhering to NRC policies and guidelines, assisting in the implementation of support functions according to the action plan, preparing status reports for management, ensuring proper filing of documents, and promoting improvements in administrative procedures. Specific responsibilities involve assisting Technical Officers with beneficiary registration, post-distribution monitoring, and verification of assistance distributions. The role also includes supporting administrative coordination among NRC departments, conducting field trips to liaise with beneficiaries, ensuring the production of relevant documents for Finance and Procurement, and assisting with the filing and archiving of project documentation in Office 36

• Additionally, the individual will prepare documentation packages for processing program payments, ensuring compliance with organizational standards.

Required Qualifications:
Candidates must possess experience in logistics, procurement, or administrative roles within humanitarian or recovery contexts. Previous experience in complex and volatile environments is essential, along with the ability to process documentation in both hard and electronic formats. Knowledge of data collection tools and their application is also required. The candidate should demonstrate basic knowledge of the operational context in which the organization works, as well as familiarity with administrative and financial procedures necessary for processing program payments. Experience in preparing contracts and maintaining electronic file structures is highly desirable.

Educational Background:
While specific educational qualifications are not explicitly stated, a background in logistics, administration, or a related field is likely preferred. Candidates should have a solid understanding of the principles and practices relevant to the role, which may be supported by formal education or equivalent experience in the field.

Experience:
The position requires candidates to have prior experience working in logistics, procurement, or administrative roles, particularly in humanitarian or recovery contexts. This experience should include familiarity with the challenges and complexities of working in volatile environments, as well as a proven track record of managing documentation and administrative processes effectively.

Languages:
Fluency in Ukrainian is mandatory for this position, as it is essential for communication with beneficiaries and stakeholders. Proficiency in English, both written and verbal, is desirable but not a strict requirement. This language skill will enhance the candidate's ability to engage with international teams and documentation.

Additional Notes:
This position is open to candidates who have the legal right to work in Ukraine. The organization is unable to provide work permits or visa sponsorships. The role offers an opportunity to contribute to meaningful humanitarian efforts and work alongside dedicated professionals in the field. Candidates are encouraged to apply early, as applications will be screened on a rolling basis, and interviews will be conducted promptly until a suitable candidate is found.