Assistant

Job Posting Organization:
The European Bank for Reconstruction and Development (EBRD) is an international financial institution founded in 199

• Its mission is to foster the transition towards open market-oriented economies and to promote private and entrepreneurial initiative in countries from Central Europe to Central Asia. The EBRD operates in over 30 countries and employs approximately 2,000 staff members. The bank focuses on various sectors including infrastructure, energy, and financial institutions, and aims to support sustainable development and economic growth in the regions it serves.

Job Overview:
The Assistant position is integral to the Climate Strategy and Delivery team at the EBRD, providing essential administrative and secretarial support to senior managers and ensuring the smooth operation of their business activities. This role requires extensive interaction with various stakeholders within the bank, including Managing Directors, as well as external clients and service providers. The Assistant will be responsible for managing travel arrangements, diary management, and coordinating high-level meetings, which are critical for the effective functioning of the team. The Climate Strategy and Delivery group, consisting of around 100 professionals, is dedicated to developing and implementing the bank's green and climate strategies, making this role pivotal in supporting the bank's environmental objectives.

Duties and Responsibilities:
The Assistant will manage and coordinate travel arrangements, including hotel bookings, itineraries, and visa applications, ensuring that all travel runs smoothly. They will support the CSD Budget Officer with budgetary functions and carry out all secretarial and administrative duties for the Climate Strategy and Delivery Team, including assisting with onboarding new team members and managing leavers. The role involves managing diaries, arranging meetings and conference calls, and ensuring that all correspondence is drafted, checked, and proofread as necessary. The Assistant will prepare presentations and documentation for meetings, maintain comprehensive filing systems, and coordinate events and conferences. They will also provide secretarial cover during absences and ensure a smooth transition of responsibilities.

Required Qualifications:
Candidates must possess strong secretarial and administrative experience, with knowledge of SAP being essential. A high school education is required, and while a recognized secretarial qualification is beneficial, it is not mandatory. Fluency in English with excellent written and oral communication skills is necessary, and knowledge of additional languages such as Russian, German, French, or Arabic is advantageous. The ideal candidate should demonstrate strong organizational skills, a proactive and flexible attitude, and the ability to work effectively in a team environment. Attention to detail, good communication skills, and the ability to manage multiple tasks under pressure are also critical.

Educational Background:
The educational requirement for this position includes a high school diploma. While a recognized secretarial qualification is not essential, it would be beneficial for candidates to have formal training in administrative support or a related field. The role demands a strong command of English, and proficiency in additional languages is a plus, reflecting the diverse environment of the EBRD.

Experience:
Candidates should have substantial secretarial and administrative experience, ideally within a corporate or international organization. Familiarity with SAP systems is essential, and experience in managing complex travel arrangements and high-level meetings is highly desirable. The role requires a strong team player who can collaborate effectively with colleagues across various departments and maintain professionalism in a multicultural setting.

Languages:
Fluent English is mandatory for this position, with excellent written and oral communication skills. Knowledge of another language, such as Russian, German, French, or Arabic, is considered beneficial and would enhance the candidate's profile.

Additional Notes:
This position is a short-term contract lasting for 6 months, with a posting end date of July 7, 202

• The role is based in London, United Kingdom, and involves a full-time commitment. The EBRD promotes a flexible working environment, expecting employees to attend the office 50% of their working time. The bank values diversity and encourages applications from all qualified candidates, regardless of their background.