Team Assistant

Job Posting Organization:
The World Bank Group is a global partnership of five institutions dedicated to ending extreme poverty and promoting sustainable development. Established in 1944, it has grown to include 189 member countries and operates in over 120 offices worldwide. The organization focuses on providing funding and knowledge to developing countries, addressing their most pressing development challenges through collaboration with public and private sector partners. The World Bank Group aims to increase shared prosperity and improve living standards by investing in innovative projects and utilizing data, research, and technology to develop effective solutions.

Job Overview:
The Team Assistant position at the World Bank involves providing essential administrative support to facilitate the preparation and implementation of Bank projects. This role is crucial in ensuring that various events, such as conferences and workshops, are organized efficiently, particularly those involving government representatives and external partners. The Team Assistant will be responsible for tracking project timelines, maintaining communication with relevant staff, and assisting in the logistical planning of events. The position requires a proactive approach to problem-solving and the ability to manage multiple tasks simultaneously while adhering to tight deadlines. The role also includes translating and drafting documents in English, Turkmen, and Russian, which necessitates strong language skills and attention to detail. Overall, the Team Assistant plays a vital role in supporting the operational functions of the World Bank in Turkmenistan, contributing to the organization's mission of fostering economic development and addressing local challenges.

Duties and Responsibilities:
The Team Assistant will be responsible for a variety of tasks, including:

• Supporting the preparation and implementation of Bank projects in accordance with established procedures.
• Assisting in the logistical planning for events such as conferences, workshops, and negotiations, ensuring smooth coordination with government representatives and external partners.
• Tracking project timelines and coordinating with relevant staff to provide necessary assistance and information on project-related matters.
• Maintaining up-to-date distribution lists and contact information for project stakeholders, as well as managing document distribution for the team.
• Keeping organized project files and records to ensure easy access to information.
• Translating and drafting routine documents while applying effective proofreading skills in English, Turkmen, and Russian.
• Addressing non-routine problems and responding to requests that require thorough file searches.
• Collaborating closely with the regional Resource Management team to process and monitor various office transactions.
• Performing additional tasks as requested by the Country Manager, Executive Assistant, and operational staff, demonstrating flexibility and a willingness to assist wherever needed.

Required Qualifications:
Candidates must possess a minimum of a bachelor’s degree and at least two years of experience in administrative support functions. Proficiency in IT skills, particularly in MS Word, PowerPoint, Excel, Outlook, SAP, and IRIS, is essential. The ideal candidate will demonstrate excellent organizational, administrative, and time management skills, with a proven ability to work efficiently under pressure and meet tight deadlines. Strong interpersonal and communication skills, both written and oral, are crucial for effective collaboration and interaction with various stakeholders. Attention to detail is necessary to maintain high professional standards, and candidates should be resourceful and proactive in their approach to work. Teamwork and collaboration skills are also important, as the role requires working effectively in a reciprocal environment.

Educational Background:
A bachelor’s degree is the minimum educational requirement for this position. Candidates with degrees in fields related to administration, business, or social sciences may be preferred, as these areas of study provide relevant knowledge and skills applicable to the role of Team Assistant.

Experience:
The position requires at least two years of experience in administrative support functions. Candidates should have a demonstrated history of providing effective administrative assistance in a professional setting, showcasing their ability to manage tasks, coordinate activities, and support project implementation.

Languages:
Proficiency in English, Turkmen, and Russian is essential for this position. Candidates must be able to communicate effectively in all three languages, as the role involves translating and drafting documents, as well as interacting with diverse stakeholders. Knowledge of additional languages may be considered an asset but is not mandatory.

Additional Notes:
This position is a local recruitment opportunity with a term duration of two years. The World Bank Group offers a comprehensive benefits package, including a retirement plan, medical, life, and disability insurance, as well as paid leave, including parental leave. The organization is committed to diversity and inclusion, ensuring equal opportunities for all candidates regardless of gender, identity, religion, race, ethnicity, sexual orientation, or disability. The selected candidate will be expected to demonstrate a commitment to the values and mission of the World Bank Group.