Temporary Project Coordinator

Job Posting Organization:
The American Heart Association (AHA) is a leading organization dedicated to fighting heart disease and stroke, with a mission to be a relentless force for a world of longer, healthier lives. Established over a century ago, the AHA has grown to become a trusted leader in cardiovascular and brain health, operating in numerous countries and employing thousands of individuals who are passionate about making a difference in the lives of others. The organization is committed to fostering an inclusive environment and promoting work-life harmonization, ensuring that every employee feels valued and heard. The AHA is also known for its innovative programs and resources that support the professional development of its staff, including access to Heart U, an award-winning corporate university.

Job Overview:
The Temporary Project Coordinator position at the American Heart Association is a full-time role based in the National Center office in Dallas, TX. This position is designed for individuals who are looking to contribute to the AHA's mission by providing essential administrative and project support. The role is temporary, lasting approximately 10 months, with current funding available through March 202

• As a Project Coordinator, you will play a crucial role in ensuring the smooth operation of various projects and initiatives, helping to maintain the organization's commitment to health and wellness. You will be expected to manage multiple tasks simultaneously, demonstrating strong organizational skills and attention to detail. The AHA values work-life harmonization and offers various resources to support employees in balancing their professional and personal lives.

Duties and Responsibilities:
As a Temporary Project Coordinator, your primary responsibilities will include updating spreadsheets, uploading files, generating weekly reports, and managing email communications. You will be tasked with entering information into the speaker database and pulling reports as needed, as well as compiling information for various reports. Additionally, you will assist with invoice processing, maintaining collateral inventory, and performing budget reconciliations. Your role will also involve supporting conference-related tasks, such as preparing conference slides, managing conference packing logistics, conducting professional credential research, and coordinating with outside vendors. You will be expected to handle inter-departmental logistics and communications, and you may be assigned additional tasks as needed to support the team's objectives.

Required Qualifications:
To be considered for the Temporary Project Coordinator position, candidates must possess a high school diploma or equivalent. A minimum of three years of relevant experience is required, including at least six months of administrative and/or project coordination experience. Candidates should have intermediate skills in MS Office programs, as well as proficiency in typing and filing. The ability to organize and manage multiple projects simultaneously without supervision is essential, along with strong attention to detail. Candidates must demonstrate effective prioritization of work assignments, flexibility in scheduling tasks, and excellent time management skills. Good written and verbal communication skills are also necessary, including the ability to write, edit, and interact professionally in meetings and over the phone.

Educational Background:
The educational background required for the Temporary Project Coordinator position includes a high school diploma or equivalent. While further education may be beneficial, it is not explicitly stated as a requirement. Candidates with additional certifications or training in project management or administrative support may have an advantage in the selection process.

Experience:
The ideal candidate for this position should have a minimum of three years of relevant experience, which includes at least six months of direct experience in administrative and/or project coordination roles. This experience should demonstrate the candidate's ability to manage tasks effectively and contribute to the successful execution of projects within a team environment.

Languages:
While the job posting does not specify mandatory languages, proficiency in English is essential for effective communication within the organization. Additional language skills may be considered an asset, particularly in a diverse workplace like the AHA, where interactions may occur with individuals from various backgrounds.

Additional Notes:
This position is classified as full-time and is temporary, lasting approximately 10 months. The American Heart Association offers a comprehensive benefits package, including medical, dental, vision, disability, and life insurance, as well as a robust retirement program with employer matching. Employees are also entitled to a minimum of 16 days of Paid Time Off (PTO) per year, which increases with seniority, and 12 paid holidays annually. The AHA is committed to professional development, offering tuition assistance for employees seeking to further their education in relation to their current roles or future opportunities within the organization. The AHA promotes a culture of inclusivity and diversity, ensuring that all employees feel valued and supported.