Office Manager

Job Posting Organization:
The European Bank for Reconstruction and Development (EBRD) is a prominent international financial institution established in 199

• Its mission is to foster the transition towards open market-oriented economies and promote private and entrepreneurial initiatives in countries across Europe, Asia, and the Middle East. EBRD operates in over 30 countries, employing thousands of professionals dedicated to supporting sustainable development and economic growth. The bank focuses on various sectors, including infrastructure, energy, and financial services, and aims to enhance the quality of life in the regions it serves through investment and advisory services.

Job Overview:
As an Office Manager at EBRD's Resident Office in Lagos, Nigeria, you will be responsible for ensuring the smooth operation of the office. This includes overseeing administrative functions, managing office logistics, and coordinating with local authorities on various administrative matters. You will play a crucial role in supporting the Head of Office and visiting teams, ensuring that all operations run efficiently. The position requires a highly organized individual with strong communication skills, capable of handling confidential matters and maintaining relationships with external service providers. Your role will also involve preparing and monitoring the office budget, managing HR processes, and ensuring compliance with financial controls.

Duties and Responsibilities:

• Office Management & Administration: Support the establishment of the new Resident Office in Nigeria, coordinating with local authorities and EBRD teams. Manage office operations, including inventory, supplies, and maintenance. Liaise with the landlord and oversee lease agreements, security" style="border-bottom: 1px dotted #007bff !important;">security, and facilities management. Ensure IT and workstation setup for staff and visitors. Act as a local security focal point and maintain business continuity plans.
• Finance & Budgeting: Prepare and monitor the office budget, ensuring efficient financial management. Process payments, handle petty cash, and reconcile corporate credit cards. Oversee local supplier invoices and ensure compliance with financial controls.
• HR & Administrative Support: Assist with staff onboarding, accreditation, and visa processes. Maintain accurate HR records, including sick leave and medical insurance updates. Supervise administrative and support staff, providing training and workload coordination. Provide administrative support to the Head of Office and banking teams as needed.

Required Qualifications:

• Education: Bachelor’s degree preferred, or equivalent experience in administration, finance, or office management.
• Experience: Previous experience in a senior administrative or accounting role, ideally in an international organization.
• Skills: Strong organizational, communication, and interpersonal skills.
• Technical Proficiency: Knowledge of financial processes, office management systems, and IT coordination.
• Personal Traits: High level of integrity, professionalism, and ability to handle sensitive matters with discretion.

Educational Background:
A Bachelor’s degree is preferred for this position, particularly in fields related to administration, finance, or office management. Equivalent experience may also be considered, emphasizing the importance of practical knowledge and skills in managing office operations effectively.

Experience:
Candidates should have previous experience in a senior administrative or accounting role, ideally within an international organization. This experience should demonstrate the ability to manage complex office functions and support high-level professionals effectively.

Languages:
Fluency in English is mandatory for this position. Knowledge of local languages is considered an advantage, as it can facilitate communication with local authorities and enhance operational efficiency.

Additional Notes:
The position is a regular contract with a contract length that is not specified. The successful candidate will be expected to work full-time and may need to attend the office 50% of their working time. The role is subject to the necessary approval for the establishment of the office in Nigeria, and a conditional offer will be issued to the successful candidate pending this approval. The EBRD promotes a diverse and inclusive work environment, encouraging applications from all qualified candidates regardless of their background.