Job Description
Job Posting Organization:
The American Heart Association (AHA) was founded in 1924 and has since made significant strides in reducing cardiovascular disease deaths by half. The organization is dedicated to addressing the most pressing health challenges and is committed to ensuring a healthier future for all. With a mission to be a relentless force for a world of longer, healthier lives, the AHA operates in various countries and employs a diverse workforce, reflecting a commitment to inclusivity and community impact.
Job Overview:
The Project Coordinator will play a crucial role in the Council Awards team at the American Heart Association's National Center office in Dallas, TX. This position involves the planning, implementation, and marketing of member recognition programs at AHA Scientific Meetings. These programs include scholarships, travel grants, awards, and lectures aimed at recognizing excellence among early career investigators, clinicians, researchers, students, and other professionals. The role requires a proactive approach to ensure that all aspects of the recognition programs are executed smoothly and effectively, contributing to the overall mission of the AHA.
Duties and Responsibilities:
The Project Coordinator will be responsible for coordinating and monitoring project timelines, ensuring effective communication regarding project needs and related information. This includes responding to internal and external communications related to council awards and professional membership marketing as defined by the supervisor. The coordinator will prepare, process, and track all correspondence and support requirements related to awards, update online content, and collaborate with internal teams to create marketing communications and collateral. Additionally, the coordinator will assist with the execution of award selection committee meetings, report on membership marketing campaigns, maintain accurate data for tracking awards program logistics, and support the manager with budget and presentation logistics for awards. The role also involves supporting marketing, communication, and fulfillment efforts for scientific meetings and other assigned projects.
Required Qualifications:
Candidates must possess a High School Diploma or equivalent and have a minimum of 3 years of administrative and/or project coordination experience. Strong written and verbal communication skills are essential, along with excellent problem-solving, project management, time management, and organizational skills. The ability to manage competing priorities and work independently with minimal supervision is crucial. Proficiency in Microsoft Office 365 Business, OneDrive, SharePoint, and competency in using Excel spreadsheets is required. Candidates should also have the ability to learn new software applications as needed and the physical capability to lift and/or move large objects, with assistance if necessary.
Educational Background:
While a High School Diploma is the minimum requirement, candidates with some college education or a Bachelor's degree in Communications, Business, Marketing, or a related area are preferred. This educational background will provide a solid foundation for the responsibilities associated with the Project Coordinator role.
Experience:
The position requires a minimum of 3 years of relevant experience in administrative support or project coordination. This experience should demonstrate the candidate's ability to manage projects effectively, communicate clearly, and work collaboratively within a team environment. Familiarity with the specific tools and software mentioned in the qualifications will also be beneficial.
Languages:
While the job description does not specify mandatory languages, strong written and verbal communication skills in English are essential. Additional language skills may be considered an asset but are not explicitly required for this position.
Additional Notes:
This is a full-time position with a focus on work-life harmonization. The American Heart Association offers a competitive compensation package, including medical, dental, vision, disability, and life insurance, as well as a robust retirement program with employer matching. Employees are entitled to a minimum of 16 days of Paid Time Off (PTO) per year, which increases with seniority, along with 12 paid holidays. The organization also provides tuition assistance for employees seeking to further their education in relation to their current roles or potential future positions. The AHA is committed to fostering an inclusive workplace culture and encourages applicants from diverse backgrounds.
The American Heart Association (AHA) was founded in 1924 and has since made significant strides in reducing cardiovascular disease deaths by half. The organization is dedicated to addressing the most pressing health challenges and is committed to ensuring a healthier future for all. With a mission to be a relentless force for a world of longer, healthier lives, the AHA operates in various countries and employs a diverse workforce, reflecting a commitment to inclusivity and community impact.
Job Overview:
The Project Coordinator will play a crucial role in the Council Awards team at the American Heart Association's National Center office in Dallas, TX. This position involves the planning, implementation, and marketing of member recognition programs at AHA Scientific Meetings. These programs include scholarships, travel grants, awards, and lectures aimed at recognizing excellence among early career investigators, clinicians, researchers, students, and other professionals. The role requires a proactive approach to ensure that all aspects of the recognition programs are executed smoothly and effectively, contributing to the overall mission of the AHA.
Duties and Responsibilities:
The Project Coordinator will be responsible for coordinating and monitoring project timelines, ensuring effective communication regarding project needs and related information. This includes responding to internal and external communications related to council awards and professional membership marketing as defined by the supervisor. The coordinator will prepare, process, and track all correspondence and support requirements related to awards, update online content, and collaborate with internal teams to create marketing communications and collateral. Additionally, the coordinator will assist with the execution of award selection committee meetings, report on membership marketing campaigns, maintain accurate data for tracking awards program logistics, and support the manager with budget and presentation logistics for awards. The role also involves supporting marketing, communication, and fulfillment efforts for scientific meetings and other assigned projects.
Required Qualifications:
Candidates must possess a High School Diploma or equivalent and have a minimum of 3 years of administrative and/or project coordination experience. Strong written and verbal communication skills are essential, along with excellent problem-solving, project management, time management, and organizational skills. The ability to manage competing priorities and work independently with minimal supervision is crucial. Proficiency in Microsoft Office 365 Business, OneDrive, SharePoint, and competency in using Excel spreadsheets is required. Candidates should also have the ability to learn new software applications as needed and the physical capability to lift and/or move large objects, with assistance if necessary.
Educational Background:
While a High School Diploma is the minimum requirement, candidates with some college education or a Bachelor's degree in Communications, Business, Marketing, or a related area are preferred. This educational background will provide a solid foundation for the responsibilities associated with the Project Coordinator role.
Experience:
The position requires a minimum of 3 years of relevant experience in administrative support or project coordination. This experience should demonstrate the candidate's ability to manage projects effectively, communicate clearly, and work collaboratively within a team environment. Familiarity with the specific tools and software mentioned in the qualifications will also be beneficial.
Languages:
While the job description does not specify mandatory languages, strong written and verbal communication skills in English are essential. Additional language skills may be considered an asset but are not explicitly required for this position.
Additional Notes:
This is a full-time position with a focus on work-life harmonization. The American Heart Association offers a competitive compensation package, including medical, dental, vision, disability, and life insurance, as well as a robust retirement program with employer matching. Employees are entitled to a minimum of 16 days of Paid Time Off (PTO) per year, which increases with seniority, along with 12 paid holidays. The organization also provides tuition assistance for employees seeking to further their education in relation to their current roles or potential future positions. The AHA is committed to fostering an inclusive workplace culture and encourages applicants from diverse backgrounds.
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We are not liable for any decisions or actions taken by applicants in response to this job listing. By applying, you agree that all application processes, interviews, and potential job offers are managed exclusively by the listed employer or organization.
Beware of fraudulent job offers. Do not provide sensitive personal information or make any payments to secure a job.