Project Coordinator

Job Posting Organization:
The American Heart Association (AHA) was founded in 1924 and has since made significant strides in reducing cardiovascular disease deaths by half. The organization is dedicated to addressing major health challenges and accelerating progress in health outcomes. With a mission to promote longer, healthier lives, the AHA operates in various countries and employs a diverse workforce committed to inclusivity and community impact. The AHA is known for its strong corporate culture, which emphasizes work-life harmonization and values the contributions of every employee. The organization also provides numerous resources for professional development and employee well-being.

Job Overview:
The Project Coordinator position is a vital role within the quality improvement special initiatives teams at the American Heart Association. This position is primarily responsible for administering and organizing various projects related to the Mission: Lifeline Stroke initiative. The role requires collaboration with Program Consultants to manage project deliverables, including grant agreements, payments, and overall project tracking. The Project Coordinator will also liaise with multiple departments within the national office to ensure project success. This position is designed to be home-based, allowing for flexibility while maintaining a focus on achieving project goals. The role is full-time and benefits-eligible, with funding secured until June 30, 2027, and potential for extension based on project needs and funding availability.

Duties and Responsibilities:
The Project Coordinator will undertake a variety of administrative tasks to support the Mission: Lifeline Stroke team. Key responsibilities include:

• Administering and organizing project documentation and maintaining accurate records.
• Coordinating outreach efforts and agreements to facilitate smooth onboarding processes for clients.
• Planning and organizing events, including continuing education workshops and conferences, ensuring all logistical details are managed effectively.
• Maintaining strong communication with both internal and external partners to meet project deadlines and deliverables.
• Collaborating with clients and internal teams to ensure timely results and adherence to project timelines.
• Utilizing excellent time management skills to juggle multiple tasks in a fast-paced environment.
• Engaging in problem-solving to address any challenges that arise during project execution.

Required Qualifications:
Candidates for the Project Coordinator position should possess a high school diploma or equivalent, with a preference for those holding a bachelor's degree in business administration or a related field. A minimum of three years of administrative support experience is required, demonstrating strong process management and organizational skills. Proficiency in PC and computer applications, including Microsoft Word, Excel, and database management, is essential. Candidates should have a solid understanding of business English, spelling, grammar, and punctuation, along with effective written and verbal communication skills. The ability to work independently and collaboratively as part of a team is crucial, as is the capacity to manage multiple tasks in a dynamic environment. Knowledge of nonprofit operations and experience in cardiac, stroke, or resuscitation science is preferred but not mandatory.

Educational Background:
The educational requirements for the Project Coordinator position include a high school diploma or equivalent as a minimum qualification. A bachelor's degree in business administration or a related field is preferred, as it provides a solid foundation for the administrative and organizational tasks associated with the role. Candidates with relevant certifications or additional training in project management or nonprofit administration may also be considered favorably.

Experience:
The ideal candidate should have at least three years of experience in administrative support roles. This experience should include responsibilities that demonstrate strong organizational skills, process management, and the ability to work effectively in a team-oriented environment. Familiarity with project coordination, event planning, and client relations will be beneficial for success in this position. Experience in the health sector, particularly in areas related to cardiovascular health or nonprofit organizations, is advantageous but not strictly required.

Languages:
While the job posting does not specify mandatory languages, proficiency in English is essential for effective communication within the organization and with external partners. Additional language skills may be considered a plus, particularly if they enhance communication with diverse populations served by the American Heart Association.

Additional Notes:
This position is classified as full-time and is eligible for benefits. It is grant-funded, with current funding set to expire on June 30, 2027, although there is potential for extension based on future funding opportunities. The expected salary range for this position is between $45,000 and $55,000, commensurate with experience. The American Heart Association offers a comprehensive benefits package, including medical, dental, and vision insurance, retirement plans with employer matching, paid time off, and professional development opportunities. The organization is committed to fostering an inclusive workplace culture and encourages applications from individuals of diverse backgrounds.