Project Coordinator

Job Posting Organization:
The American Heart Association (AHA) was founded in 1924 and has since made significant strides in reducing cardiovascular disease deaths by half. The organization is dedicated to overcoming major health challenges and accelerating progress in health outcomes. With a mission to promote longer, healthier lives, the AHA operates in various countries and employs a diverse workforce committed to inclusivity and community impact. The AHA is known for its strong corporate culture, which emphasizes work-life harmonization and values its employees' contributions.

Job Overview:
The Project Coordinator position is a vital role within the quality improvement special initiatives teams at the American Heart Association. This position is primarily responsible for administering and organizing various projects related to the Mission: Lifeline Stroke initiative. The role requires collaboration with Program Consultants to manage project deliverables, including grant agreements, payments, and overall project tracking. The Project Coordinator will also engage with multiple departments within the national office to ensure project success. This position is designed to be home-based, with preferred locations including Minnesota, Colorado, Iowa, Nebraska, North Dakota, and South Dakota. The role is full-time and benefits-eligible, funded by grants that are currently set to expire on June 30, 2027, with potential for extension. The AHA provides resources to support work-life balance and professional development, including access to Heart U, their corporate university, and various training opportunities.

Duties and Responsibilities:
The Project Coordinator will perform a variety of administrative tasks to support the Mission: Lifeline Stroke team. Key responsibilities include:

• Administering and organizing project documentation, ensuring all materials are up-to-date and accessible.
• Coordinating outreach efforts and agreements to facilitate smooth onboarding processes for clients.
• Planning and organizing events, including continuing education workshops and conferences, ensuring all logistical details are managed effectively.
• Maintaining excellent communication with both internal and external partners to meet project deadlines and deliverables.
• Collaborating with clients and internal teams to ensure project objectives are met on time.
• Utilizing strong time management skills to prioritize tasks and manage multiple projects simultaneously.
• Engaging in problem-solving to address any challenges that arise during project execution.

Required Qualifications:
Candidates must possess a High School Diploma or equivalent, with a preference for a Bachelor’s degree in business administration or a related field. A minimum of three years of administrative support experience is required. The ideal candidate will demonstrate excellent process management and organizational skills, proficiency in PC and computer applications including Microsoft Word and Excel, and a solid understanding of business English, spelling, grammar, and punctuation. Effective written and verbal communication skills are essential, along with the ability to work independently and collaboratively as part of a team. Candidates should also be adept at multi-tasking in a fast-paced environment and possess strong problem-solving abilities. Knowledge or experience in cardiac, stroke, and/or resuscitation science is preferred.

Educational Background:
The educational background required for this position includes a High School Diploma or equivalent as a minimum qualification. A Bachelor’s degree in business administration or a related field is preferred, as it provides a solid foundation for the administrative and organizational tasks required in this role.

Experience:
The position requires at least three years of administrative support experience. This experience should demonstrate the candidate's ability to manage processes effectively, coordinate projects, and communicate with various stakeholders. Familiarity with nonprofit operations and an understanding of health-related initiatives, particularly in the areas of cardiac and stroke care, will be advantageous.

Languages:
While the job posting does not specify mandatory languages, proficiency in English is essential for effective communication within the organization and with external partners. Additional language skills may be beneficial but are not explicitly required.

Additional Notes:
This is a full-time position that is grant-funded, with current funding set to expire on June 30, 2027, although there is a possibility for extension. The expected salary range for this role is between $45,000 and $55,000, depending on experience and geographic differentials. The American Heart Association offers a comprehensive benefits package that includes medical, dental, vision, disability, and life insurance, as well as a robust retirement program with employer matching. Employees also benefit from paid time off, professional development opportunities, and tuition assistance for further education. The AHA is committed to fostering an inclusive workplace and encourages applications from diverse backgrounds.