Administrative Officer

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Position Title: Administrative Officer
Location: Tiberias
Country: Israel
Deadline Date: Not specified

Job Details

Job Posting Organization:
The United Nations Truce Supervision Organization (UNTSO) was established on 29 May 1948, following the United Nations security" style="border-bottom: 1px dotted #007bff !important;">Security Council resolution 50 (1948). Its primary mission is to observe and maintain ceasefires and assist in the supervision of the application and observance of the terms of the 1949 Armistice Agreements. UNTSO operates in five countries: Egypt, Israel, Jordan, Lebanon, and the Syrian Arab Republic. The organization is committed to peacekeeping and conflict resolution in the region, employing a diverse workforce dedicated to these goals.

Job Overview:
The Administrative Officer will play a crucial role in managing human resources, budget, finance, and general administration within the UNTSO. This position requires a proactive approach to ensure that all administrative functions are carried out efficiently and in accordance with UN policies. The incumbent will coordinate human resource activities such as recruitment, placement, and performance appraisal, while also overseeing budget preparation and implementation. The role demands a strong understanding of administrative processes and the ability to provide guidance and leadership to staff. The Administrative Officer will also be responsible for ensuring that logistical support is effectively coordinated for both civilian and military components of the Outstation, thereby contributing to the overall mission support.

Duties and Responsibilities:
The Administrative Officer will be responsible for a variety of tasks including:

• Coordinating human resource activities such as recruitment, placement, promotion, and training.
• Providing information on conditions of service and entitlements under UN regulations.
• Leading the preparation and implementation of the work programme and budget, ensuring financial resources are utilized effectively.
• Monitoring and reviewing the work programme and budget, conducting assessments of progress.
• Developing procedures for accounting and financial management consistent with UN policies.
• Overseeing administrative and logistic support, including procurement and billing processes.
• Ensuring adequate space requirements and office technology needs are met.
• Monitoring performance metrics and ensuring service delivery aligns with defined Key Performance Indicators.
• Performing other related duties as required.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A technical or vocational certificate in administrative services, logistics, finance, human resources, business administration, or personnel management is desirable. Additionally, certifications in the Umoja system are preferred, including but not limited to Umoja Overview, Business Intelligence Navigation, and various logistics and financial processes.

Educational Background:
The minimum educational requirement is a high school diploma. However, candidates with a technical or vocational certificate in relevant fields such as administrative services, logistics, finance, or human resources will be viewed favorably. This educational background is essential for understanding the complexities of administrative functions within the UN framework.

Experience:
Candidates should have at least ten years of progressively responsible experience in administrative services, finance, accounting, human resources, or related fields within the United Nations system or comparable international organizations. For those with a first-level degree, the minimum experience requirement is reduced to five years. Additionally, three years of supervisory experience is required, along with administrative experience in a field setting where missions or projects are implemented. Experience in international operations in post-conflict environments and working with military personnel is also necessary, particularly in the Middle East region.

Languages:
Fluency in oral and written English is mandatory for this position. Knowledge of French is also beneficial, as it is one of the working languages of the UN Secretariat. Proficiency in additional languages may enhance a candidate's application but is not required.

Additional Notes:
This position is part of a 'Recruit from Roster' job opening, meaning it is only available to candidates who are already on pre-approved rosters. Applicants are expected to accept the offer if selected. The UN is committed to achieving gender balance and encourages female candidates to apply. The organization also emphasizes the importance of geographic diversity in its recruitment process. The UN Secretariat operates in a non-smoking environment and provides reasonable accommodations for applicants with disabilities upon request.