Facilities Management Assistant

Job Advertisement

Position Title: Facilities Management Assistant
Location: Abyei
Country: South Sudan
Deadline Date: Not specified

Job Details

Job Posting Organization:
The United Nations Interim security" style="border-bottom: 1px dotted #007bff !important;">Security Force for Abyei (UNISFA) is a peacekeeping mission established by the United Nations to maintain peace and security in the Abyei Area. The mission aims to support the implementation of the Comprehensive Peace Agreement and to facilitate the delivery of humanitarian assistance. UNISFA operates in a challenging environment, focusing on the protection of civilians and the promotion of human rights. The organization is committed to achieving gender balance and geographical diversity within its staff, encouraging applications from women and underrepresented groups. UNISFA employs a diverse workforce, with personnel from various countries contributing to its mission.

Job Overview:
The Facilities Management Assistant plays a crucial role in supporting the Facilities and Environmental Management Unit within UNISFA. This position involves a variety of responsibilities related to facility management operations across all UNISFA camps. The incumbent will report to the Chief of Facilities and Environmental Management Unit and will be responsible for planning, coordinating, and monitoring facility management tasks. The role requires effective communication and teamwork skills, as the assistant will work closely with various staff members and contractors to ensure the smooth operation of facilities. The position also involves administrative duties, such as drafting service contracts and maintaining records of administrative instructions and regulations. The Facilities Management Assistant must demonstrate professionalism and adaptability, as well as a commitment to gender balance and diversity in the workplace.

Duties and Responsibilities:
The Facilities Management Assistant will be responsible for a wide range of duties, including:

• Planning: Preparing shopping carts for the Facilities and Environmental Management Unit, liaising with the Acquisition Management Unit, and establishing project plans considering manpower, supplies, and time.
• Operations: Distributing tasks among staff and contractors, coordinating resources, monitoring ongoing processes, providing logistics support, checking maintenance areas, contacting vendors, conducting inspections, monitoring service contracts, reviewing contractor work, advising on schedules for maintenance, checking invoices, providing logistical support for emergencies, and monitoring electricity usage.
• Administration: Assisting the Chief of Section with ongoing projects, reviewing incoming requests, drafting service contracts, coordinating with the Procurement Unit, maintaining administrative files, and documenting findings from environmental audits and inspections.

Required Qualifications:
Candidates must possess thorough technical knowledge of facility management operations, adaptability skills for creative problem-solving, and a strong sense of professionalism. The ability to communicate effectively, both verbally and in writing, is essential. The candidate should demonstrate teamwork skills, valuing others' ideas and expertise, and be willing to learn from colleagues. A commitment to gender balance and diversity in staffing is also required.

Educational Background:
A high school diploma or equivalent is required for this position. While specific job qualifications are not detailed, candidates should possess a solid understanding of facility management principles and practices.

Experience:
A minimum of five years of progressively responsible experience in facilities management, building management, engineering, electricity and power generation, and administrative services is required. Candidates should have experience in coordinating the preparation of reports, analyzing data, and identifying solutions to facility management challenges.

Languages:
Fluency in English is required for this position, as English is one of the working languages of the United Nations Secretariat. Knowledge of French is considered an asset, as it is also a working language of the UN.

Additional Notes:
This position is subject to local recruitment, meaning that applicants must be authorized to work for the United Nations in the duty station of Abyei. Eligible applicants selected from outside the duty station will be responsible for their relocation expenses. Staff members recruited locally are not eligible for allowances or benefits exclusive to international recruitment. The United Nations is committed to achieving gender balance and encourages female candidates to apply. The organization maintains a non-smoking environment and provides reasonable accommodations for applicants with disabilities upon request.