Facilities Management Assistant

Job Advertisement

Position Title: Facilities Management Assistant
Location: Kadugli
Country: Sudan
Deadline Date: Not specified

Job Details

Job Posting Organization:
The United Nations Interim security" style="border-bottom: 1px dotted #007bff !important;">Security Force for Abyei (UNISFA) is a peacekeeping mission established by the United Nations to maintain peace and security in the Abyei Area. The mission was established in 2011 and operates under the auspices of the United Nations Security Council. UNISFA aims to support the implementation of the Comprehensive Peace Agreement and to facilitate the delivery of humanitarian assistance. The organization employs a diverse workforce and operates in a challenging environment, focusing on the principles of neutrality, impartiality, and non-use of force except in self-defense. UNISFA is committed to gender equality and diversity in its staffing, promoting a balanced representation of men and women across all levels of the organization.

Job Overview:
The Facilities Management Assistant plays a crucial role in supporting the operations of the Facilities and Environmental Management Unit within UNISFA. This position involves a variety of responsibilities, including planning, operations, and administrative tasks related to facility management. The assistant will be responsible for preparing shopping carts for necessary supplies, coordinating tasks among staff and contractors, and providing logistical support to both military and civilian personnel. The role requires effective communication and teamwork to ensure that all facility management operations run smoothly and efficiently. The Facilities Management Assistant must also monitor service contracts and ensure that maintenance and operational needs are met in a timely manner, contributing to the overall success of the mission's objectives.

Duties and Responsibilities:
The Facilities Management Assistant will undertake a wide range of duties, including but not limited to:

• Planning: Preparing shopping carts for the Facilities and Environmental Management Unit, liaising with the Acquisition Management Unit, and establishing project plans considering manpower and resources.
• Operations: Distributing tasks among staff and contractors, coordinating resources, monitoring ongoing processes, providing logistics support, conducting inspections, and reviewing contractor work.
• Administration: Assisting the Chief of Section with ongoing projects, prioritizing incoming requests, drafting service contracts, and maintaining administrative files. The assistant will also document findings from audits and inspections, providing recommendations for corrective actions. This role requires a proactive approach to problem-solving and the ability to adapt to changing circumstances.

Required Qualifications:
Candidates must possess thorough technical knowledge of facility management operations and demonstrate good adaptability skills. They should show pride in their work and achievements, be motivated by professional concerns, and exhibit persistence in overcoming challenges. The ideal candidate will have strong communication skills, both written and verbal, and be able to work collaboratively with colleagues to achieve organizational goals. A commitment to gender balance and diversity in staffing is essential, as is the ability to remain calm under pressure and take responsibility for incorporating gender perspectives into all areas of work.

Educational Background:
A high school diploma or equivalent is required for this position. While specific job-related qualifications are not detailed, candidates should have a solid understanding of facility management principles and practices, as well as relevant administrative skills that will support their effectiveness in this role.

Experience:
Candidates must have a minimum of five years of progressively responsible experience in facilities management, building management, engineering, or administrative services. Experience in coordinating the preparation of reports, analyzing data, and identifying solutions is also required. This level of experience ensures that the Facilities Management Assistant can effectively manage the diverse responsibilities associated with the position and contribute to the mission's objectives.

Languages:
Fluency in English, both oral and written, is required for this position, as English is one of the working languages of the United Nations Secretariat. Knowledge of French is desirable, as it is the other working language. Proficiency in both languages will enhance communication and collaboration within the diverse environment of the United Nations.

Additional Notes:
This position is subject to local recruitment, meaning that applicants must be authorized to work for the United Nations in the duty station of Kadugli. Candidates selected from outside the duty station will be responsible for their relocation expenses. Staff members recruited locally are not eligible for allowances or benefits that are exclusive to international recruitment. The United Nations is committed to achieving gender balance and encourages female candidates to apply. The organization adheres to strict standards of integrity and efficiency in its hiring practices, and candidates with a history of violations of law" style="border-bottom: 1px dotted #007bff !important;">international law or misconduct will not be considered for employment. The United Nations Secretariat is a non-smoking environment and reasonable accommodations may be provided for applicants with disabilities.