Senior Business Operations Coordinator

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Position Title: Senior Business Operations Coordinator
Location: St. Petersburg
Country: United States
Deadline Date: No specific deadline indicated, apply timely not to miss an opportunity.

Job Details

Job Posting Organization:
The American Heart Association (AHA) was founded in 1924 and has since made significant strides in reducing cardiovascular disease deaths by half. The organization is dedicated to addressing major health challenges and is committed to ensuring a healthier future for all. With a mission to be a relentless force for a world of longer, healthier lives, the AHA operates across multiple states in the Southeast region of the United States, including Alabama, Florida, Georgia, Louisiana, Mississippi, North Carolina, South Carolina, and Tennessee. The AHA emphasizes diversity, equity, and inclusion within its workforce and workplace culture, reflecting its commitment to making a shared impact across various backgrounds. The organization also provides numerous resources for work-life harmonization and professional development, including access to Heart U, its corporate university, and various employee resource groups.

Job Overview:
The Senior Business Operations Coordinator will play a crucial role in the Southeast Executive Operations team of the American Heart Association. This position involves providing essential administrative and project support to multiple executives, ensuring smooth operations and effective communication throughout the organization. The coordinator will be responsible for maintaining high standards of executive support and operational excellence, which includes managing calendars, coordinating travel, and preparing internal and external correspondence. The ideal candidate will be proactive and adaptable, capable of handling various tasks that contribute to the overall success of the team and the organization. This role is vital for facilitating communication and collaboration among staff across the region and the National Center, supporting organizational goals and priorities.

Duties and Responsibilities:
The duties and responsibilities of the Senior Business Operations Coordinator include providing executive-level administrative support to members of the Senior Management Team (SMT), which encompasses calendar management, travel coordination, and expense reporting. The coordinator will prepare internal and external correspondence, such as newsletters and volunteer communications, and coordinate logistics for both in-person and virtual meetings to ensure a high-quality experience for all participants. Additionally, the role involves creating dynamic PowerPoint presentations and visual aids, executing technology production for virtual events using platforms like Zoom and Teams, and maintaining contact records and distribution lists for SVP teams and volunteer groups. The coordinator will also prepare regular and ad-hoc reports for the SMT, providing valuable insights to support decision-making, and will be responsible for budget support and reporting. The role may require limited travel and the ability to undertake additional duties and special projects as assigned.

Required Qualifications:
The position requires a High School Diploma or equivalent and a minimum of 5 years of relevant experience in an administrative capacity. Proficiency with Microsoft Office Applications, including Excel, Word, PowerPoint, and Outlook, is essential. Preferred qualifications include experience providing administrative support to multiple managers or executive-level management, as well as experience in coordinating meetings and events, including contract management and vendor sourcing. Strong organizational skills, the ability to manage workflow and calendars effectively, and a demonstrated ability to work collaboratively in a team environment are also important. Candidates should have a proven track record of prioritization and problem-solving skills, familiarity with virtual communication and collaboration tools, and proficiency in creating visually engaging materials using tools like Canva and PowerPoint.

Educational Background:
The educational background required for this position includes a High School Diploma or equivalent. While a higher level of education may be preferred, the emphasis is placed on relevant experience and proficiency in necessary skills rather than formal educational credentials alone.

Experience:
Candidates for the Senior Business Operations Coordinator position should have at least 5 years of relevant experience in an administrative role. This experience should ideally include providing support to multiple managers or executive-level management, as well as coordinating meetings and events. The ability to demonstrate strong organizational skills and a proactive approach to problem-solving is crucial for success in this role.

Languages:
While the job description does not specify mandatory languages, proficiency in English is implied as a requirement for effective communication within the organization. Additional language skills may be considered beneficial but are not explicitly stated as necessary for this position.

Additional Notes:
This position is full-time and offers a competitive compensation package, including a base salary that is regularly reviewed to ensure market competitiveness. The American Heart Association provides various benefits, including medical, dental, vision, disability, and life insurance, along with a robust retirement program featuring employer matching. Employees also have access to professional development opportunities, including tuition assistance for further education. The organization promotes work-life harmonization, offering a minimum of 16 days of Paid Time Off (PTO) per year, which increases with seniority, as well as 12 paid holidays annually. The AHA is committed to diversity and inclusion and encourages applicants from all backgrounds to apply.