Public Information Assistant

Job Advertisement

Position Title: Public Information Assistant
Location: Osaka
Country: Japan
Deadline Date: Not specified

Job Details

Job Posting Organization:
The position is located within the UN Expo2025 team, which is part of the Outreach Division of the Department of Global Communications. The UN Expo2025 team is responsible for managing the United Nations Pavilion at the World Exposition 2025, which will take place in Osaka, Japan. The organization aims to promote global cooperation and communication through various outreach initiatives and events. The UN has a long-standing mission to foster international peace and security" style="border-bottom: 1px dotted #007bff !important;">security, promote sustainable development, and uphold human rights. The UN operates in numerous countries worldwide, employing thousands of staff members dedicated to these goals.

Job Overview:
The Public Information Assistant will play a crucial role in supporting the UN Pavilion at Expo2025 by providing specialized assistance in the production and delivery of training for pavilion attendants. This position involves researching and compiling information from various sources to create communication products for both internal and external audiences. The assistant will serve as a focal point for accreditation, coordinating access for staff, participants, and media to events. Additionally, the role includes organizing special events, managing logistics, and overseeing the distribution of passes. The assistant will also assist in the production of multimedia projects and maintain the UN Pavilion's web presence, ensuring that information is accessible and up-to-date. This position requires a proactive approach to communication and collaboration with diverse partners and stakeholders.

Duties and Responsibilities:
The Public Information Assistant will be responsible for a wide range of duties, including:

• Providing specialized assistance in training production for UN Pavilion attendants.
• Researching and compiling information from various sources for communication products.
• Serving as an information focal point for accreditation and coordinating access for staff and media.
• Organizing and executing special events to publicize key activities.
• Handling administrative coordination for training and programs.
• Performing junior photo-librarian functions, including cataloguing photographic materials.
• Overseeing the distribution of passes and managing protocols.
• Developing data collection mechanisms to gather audience data.
• Assisting in multimedia project production and editing. 1
• Participating in live broadcasts and providing logistical support. 1
• Maintaining and updating web pages and internal databases. 1
• Providing guidance and training to staff in English and Japanese. 1
• Assisting with data analysis and presentation preparation. 1
• Supporting administrative, logistical, financial, HR, and travel-related matters. 1
• Performing other duties as assigned.

Required Qualifications:
Candidates must possess at least 5 years of experience in public communication, media, or a related area, with a recognized first-level education degree, or 7 years of experience with a high school diploma. Experience with the United Nations or similar international organizations is desirable, as is experience working with Japanese businesses or organizations. Familiarity with guided tours and training staff is also advantageous. Candidates should demonstrate professionalism, effective communication skills, and strong planning and organizational abilities.

Educational Background:
A high school diploma or equivalent is required for this position. While specific job-related qualifications are not detailed, candidates should have a solid understanding of public communication and media practices, as well as familiarity with the operations of international organizations.

Experience:
The position requires a minimum of 5 years of relevant experience with a recognized first-level education degree, or 7 years of experience in public communication or media with a high school diploma. Experience with the United Nations or similar international organizations is highly desirable, particularly in the context of working with Japanese entities. Experience in guided tours and training staff is also beneficial.

Languages:
Fluency in English and Japanese is required for this position, with Japanese proficiency at a native level or a minimum N1 level in the Japanese Language Proficiency Test (JLPT). Knowledge of another official United Nations language is considered an advantage, enhancing the candidate's ability to communicate effectively in a multilingual environment.

Additional Notes:
This is a temporary position available from mid-March 2025 through mid-October 2025, specifically for the duration of the Expo202

• The position is subject to local recruitment, meaning that applicants must be authorized to work in Japan. Selected candidates will be responsible for their relocation expenses if they are coming from outside the duty station. The position is funded by a trust fund and does not offer allowances or benefits exclusive to international recruitment. The United Nations is committed to diversity and encourages female candidates to apply. The recruitment process will adhere to the highest standards of efficiency, competence, and integrity.