Facilities Management Assistant

Job Advertisement

Position Title: Facilities Management Assistant
Location: Kadugli
Country: Sudan
Deadline Date: Not specified

Job Details

Job Posting Organization:
The position is within the United Nations Interim security" style="border-bottom: 1px dotted #007bff !important;">Security Force for Abyei (UNISFA), which is an integral part of the United Nations' efforts to maintain peace and security in the region. The UNISFA was established to support the implementation of the Comprehensive Peace Agreement and to facilitate the delivery of humanitarian assistance. The organization operates in various countries, focusing on peacekeeping and security operations, and is committed to upholding the principles of the United Nations Charter. The UNISFA aims to create a secure environment for the local population and to support the political process in the region. The organization employs a diverse workforce, with a strong emphasis on gender balance and geographical diversity, and is dedicated to fostering an inclusive workplace.

Job Overview:
The Facilities Management Assistant plays a crucial role in supporting the facility management operations within all UNISFA camps. Reporting to the Chief of Facilities and Environmental Management, the assistant is responsible for planning, coordinating, and monitoring various facility management tasks. This includes preparing shopping carts for necessary supplies, establishing project plans, distributing tasks among staff and contractors, and providing logistical support to both military and civilian personnel. The assistant must ensure that maintenance requirements are met, service contracts are monitored, and that all operations run smoothly. The role requires a proactive approach to problem-solving and effective communication skills to liaise with various stakeholders. The Facilities Management Assistant is expected to maintain high standards of professionalism and efficiency while adapting to the dynamic environment of the UN operations.

Duties and Responsibilities:
The Facilities Management Assistant will undertake a variety of responsibilities, including but not limited to:

• Planning: Preparing shopping carts for the Facilities and Environmental Management Unit, liaising with the Acquisition Management Unit, and establishing project plans considering manpower and resources.
• Operations: Distributing tasks to staff and contractors, coordinating resources, monitoring ongoing processes, providing logistics support, checking maintenance areas, contacting vendors for services, conducting inspections, and reviewing contractor work.
• Administration: Assisting the Chief of Section with ongoing projects, prioritizing incoming requests, drafting service contracts, coordinating with procurement, maintaining administrative files, and documenting environmental audits and assessments. The assistant must also monitor electricity usage and ensure compliance with service contracts.

Required Qualifications:
Candidates must possess thorough technical knowledge of facility management operations, demonstrate adaptability in problem-solving, and show a commitment to professional excellence. The ideal candidate will exhibit strong communication skills, both written and verbal, and will be able to work collaboratively within a team. The ability to prioritize tasks effectively and manage multiple responsibilities is essential. Candidates should also demonstrate a commitment to gender balance and inclusivity in the workplace.

Educational Background:
A high school diploma or equivalent is required for this position. While specific job-related qualifications are not detailed, candidates should have a foundational understanding of facility management principles and practices.

Experience:
A minimum of five years of progressively responsible experience in facilities management, building management, engineering, or administrative services is required. Candidates should have experience in coordinating the preparation of reports, analyzing data, and identifying solutions to operational challenges. This experience should demonstrate a solid understanding of facility operations and the ability to manage multiple tasks effectively.

Languages:
Fluency in English, both oral and written, is required for this position. Knowledge of French is desirable, as both languages are the working languages of the United Nations Secretariat. Candidates should be able to communicate effectively in both languages to facilitate collaboration and coordination within the UN framework.

Additional Notes:
This position is subject to local recruitment, meaning that applicants must be authorized to work for the United Nations in the duty station of Kadugli. Those selected from outside the duty station will be responsible for their relocation expenses. Staff members recruited locally are not eligible for allowances or benefits that are exclusive to international recruits. The United Nations is committed to achieving gender balance and encourages female candidates to apply. The organization adheres to strict standards of integrity and efficiency, and candidates with a history of violations of law" style="border-bottom: 1px dotted #007bff !important;">international law or misconduct will not be considered for employment. The UN Secretariat is a non-smoking environment, and reasonable accommodations will be provided for applicants with disabilities upon request.