Role Description Help

Job Advertisement

Position Title: Role Description Help
Location: Arlington
Country: United States
Deadline Date:

Job Details

Job Posting Organization:
Ashoka is a global organization that was established to promote social entrepreneurship and innovation. The organization aims to create a world where everyone is a changemaker, fostering an environment that encourages individuals to take initiative and drive social change. Ashoka operates in multiple countries and has a diverse workforce dedicated to its mission of empowering individuals to create positive societal impact. The organization values diversity and inclusion, ensuring that all voices are heard and respected within its community.

Job Overview:
The Role Description Help position at Ashoka is primarily focused on managing the logistics and execution of holiday mailing materials. This role requires a proactive individual who can act as the primary contact with printers and designers, ensuring that all mailing materials are prepared and executed efficiently. The individual will work closely with the CEO to finalize the specifics of the mailing materials and will be responsible for updating and confirming mailing recipients and categories. The position also involves editing drafts of holiday materials and overseeing the logistics of mailing packages. The team member will need to be available to work around holidays and potentially on holidays, reflecting the seasonal nature of the tasks involved. This role is essential in ensuring that Ashoka's holiday communications are executed smoothly and effectively, contributing to the organization's outreach and engagement efforts during a critical time of year.

Duties and Responsibilities:

• Act as the primary contact with printers and designers for holiday mailing materials, ensuring that all materials are produced to a high standard.
• Collaborate with the CEO to finalize the specifics of mailing materials, ensuring alignment with organizational goals and messaging.
• Update and confirm mailing recipients and categories, maintaining accurate records to facilitate effective communication.
• Edit drafts of holiday materials, ensuring clarity, accuracy, and adherence to Ashoka's branding guidelines.
• Oversee the logistics of mailing packages, coordinating with various stakeholders to ensure timely delivery.
• Assist the Executive Assistant and Correspondence team with holiday mailing-related tasks, providing support as needed to ensure a smooth process.
• Manage multiple tasks simultaneously while prioritizing projects effectively, especially during peak periods in November and December.
• Anticipate potential challenges in planning and coordinating timelines/projects, proactively addressing issues as they arise.
• Maintain a calm demeanor in stressful situations, effectively managing interactions with different personalities. 1
• Work collaboratively with top executives and high-level contacts, fostering a cooperative environment across different teams.

Required Qualifications:
The ideal candidate for the Role Description Help position should possess a range of soft skills that are critical for success in this role. These include being detail-oriented, organized, and flexible, with the ability to innovate within an existing organization. Strong analytical skills and the capability to create effective systems are essential. The candidate should demonstrate high energy and a calm manner, particularly when handling stressful situations and diverse personalities. Additionally, the ability to read situations and understand the needs of different parties is crucial, as is the capacity to manage ambiguity and take initiative without direct supervision. The candidate should also be adept at managing up and collaborating with top executives and staff across various teams.

Educational Background:
While specific educational qualifications are not explicitly stated, candidates are generally expected to have a background that supports the skills and responsibilities outlined in the job description. This may include degrees or certifications in fields related to communications, project management, or social entrepreneurship, which would provide a solid foundation for the tasks involved in this role.

Experience:
Candidates should have relevant experience that demonstrates their ability to manage logistics and coordinate projects effectively. Experience in a similar role, particularly in a nonprofit or social enterprise context, would be advantageous. The ability to work in a fast-paced environment and manage multiple priorities is essential, especially during peak periods such as the holiday season.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely required given the organization's global presence and communication needs. Additional language skills may be considered a plus, particularly if they enhance the candidate's ability to engage with diverse stakeholders.

Additional Notes:
The Role Description Help position is part-time, with a time commitment of 8-24 hours per week. Candidates must be available to work on-site five days a week, with the possibility of increased hours during high-peak work periods, particularly in November and December. Ashoka is committed to equal opportunity employment and encourages applications from diverse candidates, reflecting its mission to create an inclusive environment.