Supply Assistant

Job Advertisement

Position Title: Supply Assistant
Location: Laayoune
Country: Western Sahara
Deadline Date: Not specified

Job Details

Job Posting Organization:
The position is located within the United Nations for the Referendum in Western Sahara (MINURSO), which is an organization established to oversee the referendum process in Western Sahara. The mission aims to ensure peace and stability in the region, and it operates with a commitment to uphold the principles of the United Nations. The organization employs a diverse workforce and operates in a challenging environment, focusing on humanitarian efforts and the promotion of human rights.

Job Overview:
The Supply Assistant plays a crucial role in the logistics and supply chain management within the United Nations mission. The incumbent will be responsible for preparing Material Request Orders for the transfer of assets, assisting staff with relevant procedures, and maintaining contracts and requisition files. The position requires effective communication and coordination with various technical sections to ensure the smooth operation of supply and transportation services. The Supply Assistant will manage inbound goods, coordinate outbound deliveries, and maintain accurate inventory records. This role is essential for ensuring that the mission has the necessary supplies and equipment to operate effectively in the field.

Duties and Responsibilities:
The Supply Assistant will be tasked with a variety of duties including: preparing Material Request Orders, assisting staff with procedures, organizing and maintaining contracts and requisition files, liaising with technical sections for service orders, recording and monitoring requisitions and inventory activities, managing inbound goods and material distribution, coordinating outbound deliveries, maintaining databases of supply items, entering data into Umoja systems, generating status reports, and assisting with data collection and analysis. The role also involves updating information materials and responding to queries related to supply management.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. Additionally, a working knowledge of computers and proficiency in MS Office applications such as Word, Excel, and PowerPoint is desirable. The position requires strong organizational skills, attention to detail, and the ability to work collaboratively in a team environment. Candidates should demonstrate professionalism, effective communication skills, and the ability to manage multiple tasks efficiently.

Educational Background:
A high school diploma or equivalent is required for this position. Further qualifications in logistics, supply chain management, or a related field would be advantageous but are not mandatory.

Experience:
A minimum of three years of progressively responsible experience in logistics, inventory, and supply management or a related area is required. Candidates should have a proven track record of managing supply chains, coordinating logistics, and maintaining inventory records in a professional setting.

Languages:
Fluency in English is required for this position, as it is one of the working languages of the United Nations. Knowledge of French is considered desirable and would be an advantage. Additionally, knowledge of another official United Nations language would be beneficial.

Additional Notes:
This position is subject to local recruitment, meaning that applicants must be authorized to work for the United Nations in the duty station where the position is located. Non-Moroccan citizens must provide a valid residency or work permit. The United Nations is committed to achieving gender balance in its workforce and encourages female candidates to apply. The position does not offer allowances or benefits exclusive to international recruitment, and candidates selected from outside the duty station will be responsible for their relocation expenses. The United Nations maintains a non-smoking environment and provides reasonable accommodations for applicants with disabilities upon request.