Programme Assistant

Job Advertisement

Position Title: Programme Assistant
Location: Cartagena
Country: Colombia
Deadline Date: 03-MAR-2025

Job Details

Job Posting Organization:
The job is posted by the Intergovernmental Oceanographic Commission (IOC) of UNESCO, which is dedicated to promoting international cooperation and coordination in the study of the ocean and its resources. The IOC was established in 1960 and operates in various countries around the world, focusing on the sustainable development of ocean resources and the protection of marine environments. The organization aims to enhance the scientific understanding of the ocean and its role in global climate change, disaster risk reduction, and sustainable development. It employs a diverse workforce committed to the principles of integrity, respect for diversity, and professionalism.

Job Overview:
The Programme Assistant will play a crucial role in supporting the implementation of regional activities for the IOCARIBE Sub-Commission, which is based in Cartagena, Colombia. This position involves managing the daily agenda and activities of the Head of IOCARIBE, ensuring that all administrative processes are executed efficiently. The Programme Assistant will be responsible for preparing routine correspondence, processing documents, and maintaining organized filing systems. Additionally, the role requires the individual to assist in organizing meetings, conferences, and workshops, ensuring that all logistical arrangements are in place. The Programme Assistant will also serve as the administrative focal point for the Sub-Commission, handling inquiries and coordinating the day-to-day operations of the office. This position demands a high level of organization, attention to detail, and the ability to work under pressure while managing multiple tasks simultaneously.

Duties and Responsibilities:
The Programme Assistant will have a comprehensive set of responsibilities, including but not limited to: preparing routine correspondence and administrative documents; processing and formatting various reports and briefs; organizing and maintaining filing systems; managing the agenda of the Division Director; scheduling appointments and travel arrangements; organizing meetings and events; analyzing and distributing incoming correspondence; serving as the administrative focal point for the Sub-Commission; supporting financial and budgetary management; ensuring compliance with UNESCO's financial processes; and acting as the designated security" style="border-bottom: 1px dotted #007bff !important;">Security Focal Point for United Nations staff in the Cartagena area. The role requires a proactive approach to managing tasks and ensuring that all activities align with the organization's goals and standards.

Required Qualifications:
Candidates must have completed secondary, technical, or vocational education. A minimum of five years of work experience is required, with at least two to three years in general administration functions, preferably in operational project implementation or management. Strong organizational skills, attention to detail, and the ability to work under pressure are essential. Candidates should demonstrate proficiency in Microsoft Office applications and possess excellent time management skills. The ability to conceptualize and synthesize information effectively is also crucial for this role.

Educational Background:
The educational requirement for this position is the completion of secondary, technical, or vocational education. This foundational education is essential for performing the administrative tasks and responsibilities associated with the Programme Assistant role.

Experience:
The position requires a minimum of five years of relevant work experience, with a focus on general administration functions. Candidates should have at least two to three years of experience specifically related to operational project implementation or management. This level of experience is necessary to ensure that the Programme Assistant can effectively support the regional activities of the IOCARIBE Sub-Commission and manage the various administrative tasks required.

Languages:
Candidates must possess excellent knowledge of both written and spoken English and Spanish. Proficiency in these languages is mandatory for effective communication within the organization and with external stakeholders. Additionally, familiarity with French is considered a desirable qualification, as it may enhance communication capabilities within the international context of UNESCO.

Additional Notes:
The position is a project appointment with a duration of one year, which may be extended based on the availability of funds and satisfactory performance. The role is open to both internal and external candidates, but only those entitled to work in Colombia may apply. The approximate annual starting salary for this position is 93,469 COP, and benefits may include annual leave, family allowance, medical insurance, and a pension plan. UNESCO emphasizes the importance of diversity and encourages candidates from under-represented Member States, minority groups, and individuals with disabilities to apply. The organization maintains a zero-tolerance policy against harassment and is committed to achieving gender parity and equitable geographical distribution among its staff.