Administrative Support

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Position Title: Administrative Support
Location: Dubai
Country: United Arab Emirates
Deadline Date:

Job Details

Job Posting Organization:
CTG (Compassionate Technology Group) is a humanitarian organization that supports projects in fragile and conflict-affected countries globally. Established in 2006, CTG has successfully placed over 20,000 staff in 17 countries across the Middle East, Africa, Europe, and Asia. The organization specializes in providing rapid and cost-effective services for development and humanitarian missions, ensuring that clients can focus on their core services while CTG manages HR-related issues efficiently. Their expertise includes emergency response to crises, such as the Ebola outbreak in West Africa, and they pride themselves on their ability to mobilize personnel quickly, often within 48 hours.

Job Overview:
The Administrative Support position at Hart, a sister company to CTG, involves a variety of tasks aimed at facilitating effective communication and decision-making within the senior management team. The role requires the individual to arrange, attend, and document meetings, maintain organized records of meetings and action points, and assist in preparing reports and presentations as needed. The position also includes participation in special projects and occasional travel to support business functions. The successful candidate will play a crucial role in ensuring transparency and accountability within the organization, contributing to the overall efficiency of operations.

Duties and Responsibilities:
The duties and responsibilities of the Administrative Support role include:

• Arranging, attending, and documenting meetings with the senior management team to ensure effective communication and decision-making processes.
• Maintaining organized records of meetings, action points, and progress reports to ensure transparency and accountability.
• Assisting in the preparation of reports, presentations, and other documentation as required by the Business Director or other stakeholders.
• Participating in special projects and initiatives as directed by the management.
• Traveling occasionally as required to support business functions and attend relevant meetings or events.
• Maintaining a business development CRM pipeline and ensuring that all Hart business portal registrations are up to date.
• Monitoring and managing workflow to ensure internal and external deadlines are met.
• Supporting the coordination of projects and initiatives that require cross-departmental collaboration.

Required Qualifications:
The required qualifications for the Administrative Support position include:

• Proven experience in an administrative support or business support role, preferably within a corporate environment.
• Strong organizational skills with the ability to effectively manage multiple priorities and deadlines.
• Excellent written and verbal communication skills to convey information clearly and professionally.
• Proficiency in using office software applications, including MS Office Suite and project management tools such as Monday.com, to enhance efficiency.
• Strong interpersonal skills to facilitate collaboration across different teams and departments.
• Ability to work independently while also being a supportive team player.
• High level of attention to detail and accuracy in all tasks.
• Familiarity with business operations, compliance, and project management principles is advantageous.

Educational Background:
A Bachelor’s degree in business administration, Business Management, or a related field is required for the Administrative Support position. This educational background provides the foundational knowledge necessary for understanding business operations and administrative processes, which are critical for success in this role.

Experience:
Candidates should have proven experience in an administrative support or business support role, ideally within a corporate environment. This experience is essential for developing the skills needed to manage multiple priorities, deadlines, and the various tasks associated with supporting senior management effectively.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely essential given the corporate environment and the need for clear communication. Additional languages may be considered advantageous, especially if the role involves interaction with diverse teams or clients across different regions.

Additional Notes:
The position is based in Dubai and may involve occasional travel to support business functions and attend relevant meetings or events. The role may offer both short-term and permanent contracts, depending on the needs of the organization and the successful candidate's performance. CTG emphasizes a zero-tolerance policy towards Sexual Exploitation and Abuse (SEA) and requires adherence to its Code of Conduct at all times. Additionally, CTG does not charge candidates any fees during the recruitment process.