Admin Manager

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Position Title: Admin Manager
Location: Mocimboa
Country: Mozambique
Deadline Date: Not specified

Job Details

Job Posting Organization:
Solidarités International (SI) is an international humanitarian aid association that has been operational for over 40 years. The organization focuses on providing assistance to populations affected by armed conflicts and natural disasters, addressing their basic needs for food, water, and shelter. SI is particularly dedicated to combating diseases linked to unsafe water, which is a leading cause of death globally. The organization operates in 26 countries and employs around 3,200 individuals, including expatriates, national staff, and volunteers. SI is committed to professionalism and cultural respect in its interventions.

Job Overview:
The Admin Manager will be responsible for implementing and supervising all financial, administrative, and human resources operations at the assigned base in Mocimboa, Mozambique. This role is crucial in ensuring that the organization's procedures are followed and that the operations run smoothly. The Admin Manager will face challenges such as attracting key positions due to the remoteness of the area and perceived security" style="border-bottom: 1px dotted #007bff !important;">security issues. In the initial months, the focus will be on strengthening the archiving process, closely monitoring national HR performance, enhancing financial visibility of programs, and assessing the potential for nationalization of expatriate positions.

Duties and Responsibilities:
The Admin Manager's duties include overseeing all financial and administrative operations, ensuring compliance with Solidarités International procedures, managing HR functions, and providing support to the team. Specific responsibilities involve maintaining accurate financial records, preparing budgets, conducting analysis" style="border-bottom: 1px dotted #007bff !important;">financial analysis, and ensuring timely reporting. The Admin Manager will also be responsible for staff recruitment, training, and performance management, as well as developing and implementing HR policies. Additionally, the role includes liaising with donors and stakeholders, ensuring that all financial and administrative processes are efficient and transparent, and addressing any issues that arise in the course of operations.

Required Qualifications:
Candidates must possess a Bachelor’s degree in business administration, management, finance, or a related field. They should have 2-3 years of experience in the humanitarian sector and in a similar position. Proficiency in financial management software such as SAGA and HOMERE is essential, along with experience in HR management, accounting, budgeting, and financial reporting. Strong training skills and the ability to build team capacity are also required. Candidates should demonstrate rigor, agility, autonomy, and organizational skills, with the ability to prioritize tasks and work under pressure.

Educational Background:
A Bachelor’s degree in business administration, management, finance, or a related field is required for this position. This educational background is essential to ensure that the candidate has the necessary knowledge and skills to manage the financial and administrative operations effectively.

Experience:
The position requires 2-3 years of relevant experience in the humanitarian sector, specifically in administrative and financial management roles. Candidates should have a proven track record in similar positions, demonstrating their ability to handle the complexities of managing operations in challenging environments.

Languages:
Fluency in English, both written and spoken, is mandatory for this position. Knowledge of Portuguese is considered an asset, while Swahili is desirable. Spanish is also a plus, particularly in situations where Portuguese may not be available.

Additional Notes:
The position is a salaried role with a starting salary of EUR 2310 gross per month, which includes a base salary and a 10% annual leave allowance paid monthly. Additionally, a monthly Per Diem of USD 750 is provided. SI covers accommodation costs and travel expenses between the expatriate's country of origin and the place of assignment. The contract duration is for 12 months, with breaks implemented at a rate of 7 working days every three months, along with a USD 850 break allowance. Expatriates benefit from a comprehensive insurance package covering healthcare expenses, including medical and surgical costs, dental care, and repatriation. Living conditions include a guest house with individual bathrooms, occasional power and water cuts, and good internet coverage. A curfew is in place, and social activities are available on weekends.