Administrative Assistant to Judges

Job Advertisement

Position Title: Administrative Assistant to Judges
Location: The Hague
Country: Netherlands
Deadline Date: 08/01/2025

Job Details

Job Posting Organization:
The International Criminal Court (ICC) is a permanent international court established to prosecute individuals for genocide, war crimes, and crimes against humanity. Founded in 2002, the ICC aims to promote accountability and justice on a global scale. The organization operates in multiple countries and has a diverse workforce committed to upholding the rule of law. The ICC is dedicated to ensuring that the most serious crimes do not go unpunished and that victims receive justice. The court comprises 18 judges and various administrative and legal staff, working collaboratively to fulfill its mission.

Job Overview:
The position of Administrative Assistant to Judges is crucial within the Chambers of the ICC, where the judicial functions are carried out. The role involves providing comprehensive secretarial and administrative support to the judges, ensuring that their schedules are managed efficiently and that all necessary documentation is prepared accurately. The assistant will be expected to draft communications, maintain correspondence logs, and organize meetings, all while exercising discretion and judgment. This position requires a proactive approach to managing the judges' workload and facilitating their judicial responsibilities. The assistant will also play a key role in maintaining the organization of documents and files, both physically and electronically, which is essential for the smooth operation of judicial proceedings.

Duties and Responsibilities:
The incumbent will perform a variety of duties, including but not limited to: providing secretarial and administrative assistance to the judges; preparing communications from drafts in final form, including letters, statements, and speeches; checking correspondence and documents for completeness and accuracy; coordinating the judges' work schedules by arranging meetings and appointments; drafting routine correspondence; acting as a focal point for administrative actions; organizing and maintaining collections of documents; providing administrative assistance related to judicial proceedings; maintaining correspondence logs; coordinating preparations for meetings; maintaining calendar charts; taking notes during a judge’s absence; monitoring incoming mail; and performing other duties as required.

Required Qualifications:
Candidates must possess a diploma of secondary education and at least six years of relevant work experience in administrative and secretarial functions for senior officials, particularly involving frequent contact with diplomatic personnel. An advanced or first-level university degree may substitute for two years of work experience. Candidates should demonstrate excellent secretarial and communication skills, including drafting ability and proficiency in office automation systems such as Word and Excel. They must also exhibit absolute discretion and loyalty, along with a broad general knowledge of the Court's structure and administrative procedures.

Educational Background:
The minimum educational requirement for this position is a diploma of secondary education. However, candidates with an advanced or first-level university degree may be considered, as this can substitute for two years of the required work experience. This educational background is essential to ensure that the candidate possesses the necessary skills and knowledge to perform the duties effectively.

Experience:
A minimum of six years of work experience is required, specifically in performing administrative and secretarial functions for senior officials. This experience should include frequent interactions with diplomatic personnel, highlighting the need for professionalism and the ability to handle sensitive information. Candidates with relevant experience in international organizations or legal settings will be particularly well-suited for this role.

Languages:
Proficiency in one of the working languages of the Court, either French or English, is mandatory. A working knowledge of the other language is desirable. Additionally, knowledge of another official language of the Court, such as Arabic, Chinese, Russian, or Spanish, would be considered an asset, enhancing the candidate's ability to communicate effectively in a multilingual environment.

Additional Notes:
This position is a fixed-term appointment with a minimum net annual salary of €47,07

• The contract duration is to be determined, and a roster of suitable candidates may be established for future appointments. Recruitment for this position is conducted on a local basis, meaning that candidates must meet the relevant employment and immigration requirements in the Netherlands. Applicants will be responsible for any expenses related to visa, travel, and relocation if offered employment. It is important to note that personnel recruited at the General Service level are not entitled to all benefits granted to internationally-recruited staff. The ICC encourages applications from women and nationals of non-represented and under-represented states.