Administrative Officer

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Position Title: Administrative Officer
Location: Wau
Country: South Sudan
Deadline Date:

Job Details

Job Posting Organization:
The United Nations Mission in South Sudan (UNMISS) was established in 2011 under the auspices of the UN Department of Peacekeeping Operations (DPKO). The mission's primary objective is to support the peace process in South Sudan, which has been marred by conflict and instability. UNMISS operates under a mandate that has been renewed multiple times through various resolutions by the UN security" style="border-bottom: 1px dotted #007bff !important;">Security Council, with the latest extension being until March 15, 202

• The mission aims to protect civilians, create conditions for humanitarian assistance, and support the implementation of the Revitalized Peace Agreement. UNMISS is authorized to use all necessary means to fulfill its mandate, which includes maintaining a ceiling of 17,000 troops and 2,101 police personnel, including corrections officers. The mission is committed to building durable peace and supporting inclusive governance in South Sudan, a country that continues to face significant challenges in achieving stability and security.

Job Overview:
The Administrative Officer position is located in the UNMISS field office in Wau, which is classified as a non-family duty station. The role involves direct supervision by the Field Administrative Officer (FAO) and encompasses a variety of administrative and operational tasks aimed at ensuring the efficient functioning of the Field Administration Office. The officer will be responsible for coordinating operational activities, supervising administrative staff, managing budget and financial resources, and ensuring compliance with organizational policies. The position requires a proactive approach to problem-solving and the ability to manage multiple tasks effectively while providing support to the FAO and other sections within the Field Office. The Administrative Officer will also play a key role in staff welfare activities, human resources management, and maintaining administrative records and databases.

Duties and Responsibilities:
The Administrative Officer will undertake a comprehensive set of duties and responsibilities, including but not limited to: coordinating operational activities of the Field Administration Office, supervising administrative and support staff, interpreting policies and procedures, providing historical reference for record management, assisting in budget management, coordinating communication between the FAO and support sections, managing staff welfare activities, preparing periodic reports, administering human resources management, facilitating staff recruitments, providing administrative support for meetings and workshops, answering questions and requests, identifying and analyzing problems, ensuring smooth operation of office equipment, and maintaining inventory of office supplies.

Required Qualifications:
Candidates for the Administrative Officer position should possess strong organizational and communication skills, with a proven ability to manage administrative functions effectively. A thorough understanding of UN finance rules and regulations is essential, along with experience in budget management and human resources administration. The ideal candidate should demonstrate leadership capabilities, particularly in supervising staff and coordinating operational activities. Proficiency in using office software and databases is also required, as well as the ability to work collaboratively in a multicultural environment.

Educational Background:
A bachelor's degree in business administration, public administration, or a related field is required for the Administrative Officer position. Advanced degrees or certifications in relevant areas may be considered an asset. Candidates should have a solid understanding of administrative processes and procedures, particularly within the context of international organizations or the United Nations system.

Experience:
The position requires a minimum of several years of relevant experience in administrative roles, preferably within the United Nations or similar international organizations. Experience in managing budgets, human resources, and operational activities is essential. Candidates should demonstrate a track record of effectively coordinating administrative functions and providing support to senior management.

Languages:
Fluency in English is mandatory for this position, as it is the working language of the United Nations. Knowledge of additional languages, particularly those spoken in South Sudan, would be considered an advantage, as it may facilitate communication with local staff and stakeholders.

Additional Notes:
This position is classified as a non-family duty station, which means that staff members are expected to live and work in Wau without their families. The contract duration and specific terms of employment will be outlined in the job offer. The role is full-time, and candidates may be recruited nationally or internationally, depending on their qualifications and experience. Compensation and benefits will be in accordance with UN policies and standards.