Sr. Project Coordinator

Job Advertisement

Position Title: Sr. Project Coordinator
Location: Dallas
Country: United States
Deadline Date: No specific deadline indicated, apply timely to not miss an opportunity.

Job Details

Job Posting Organization:
The American Heart Association (AHA) is a leading organization dedicated to fighting heart disease and stroke, with a mission to be a relentless force for a world of longer, healthier lives. Established over a century ago, the AHA has grown to become a trusted leader in cardiovascular and brain health, operating in numerous countries and employing thousands of individuals. The organization is committed to diversity, equity, and inclusion, and focuses on work-life harmonization, ensuring that every employee feels seen, heard, and valued. The AHA is also known for its innovative programs and resources that support both personal and professional development.

Job Overview:
The Sr. Project Coordinator position is a vital role within the Mission Advancement department of the American Heart Association. This office-based position is located at the National Center in Dallas, TX, and involves managing day-to-day administrative tasks, including calendar and travel management. The coordinator will also oversee ongoing and special project assignments, which include managing funding opportunities, supporting internal communications, and providing project updates through the Asana project management platform. Additionally, the role involves maintaining data quality and reporting through the Salesforce CRM database. The successful candidate will act as a Staff Ambassador, assisting new and departing staff members and managing special projects aimed at enhancing staff engagement. This position requires a self-motivated individual with a strong sense of urgency and a commitment to continuous skill development, as well as a deep understanding of the AHA's mission and goals.

Duties and Responsibilities:
The duties and responsibilities of the Sr. Project Coordinator include:

• Managing day-to-day administrative tasks such as calendar management, travel arrangements, and expense reporting.
• Overseeing ongoing and special project assignments, including funding opportunities management and internal communications support.
• Providing project updates and reporting through the Asana project management platform.
• Ensuring data quality and routine updates in the Salesforce CRM database.
• Acting as a resource for new and departing staff members, facilitating their onboarding and offboarding processes.
• Supervising Mission Advancement work sites and storage areas at the National Center, ensuring that office space and equipment meet team needs.
• Maintaining organization and cleanliness of storage areas.
• Collaborating with all levels of staff, volunteers, and donors to foster a supportive work environment.
• Managing special projects related to staff engagement and organizational initiatives.

Required Qualifications:
The required qualifications for the Sr. Project Coordinator position include:

• A High School Diploma or equivalent.
• Two to five years of relevant experience in administrative support roles.
• Proven experience in calendar management, travel arrangements, and expense reporting.
• High level of technology skills, with the ability to quickly learn new software and platforms.
• Exceptional organizational skills and attention to detail.
• Experience managing special projects from inception to completion.
• Excellent writing and grammar skills in English.
• Ability to collaborate effectively with staff at all levels, as well as with volunteers and donors, demonstrating a friendly and helpful demeanor.
• Familiarity with donor relationship management software such as Salesforce CRM, MS-Dynamics, or Raiser’s Edge.

Educational Background:
The educational background required for this position includes a High School Diploma or equivalent. While a higher degree may be preferred, it is not explicitly required. The emphasis is placed on relevant experience and skills rather than formal education beyond the high school level.

Experience:
Candidates for the Sr. Project Coordinator position should have two to five years of relevant experience, particularly in administrative support roles. Experience in managing special projects and familiarity with donor relationship management software is highly desirable. The role also requires a proactive approach to problem-solving and the ability to work independently as well as part of a team.

Languages:
The primary language required for this position is English, with a strong emphasis on writing and grammar skills. While not mandatory, proficiency in additional languages may be considered an asset, particularly in a diverse workplace that values communication across different backgrounds.

Additional Notes:
This is a full-time position based at the American Heart Association's National Center in Dallas, TX. The organization offers a competitive compensation package, including benefits such as medical, dental, vision, and life insurance, as well as a robust retirement program. Employees are entitled to a minimum of 16 days of Paid Time Off (PTO) per year, which increases with seniority, along with 12 paid holidays. The AHA also provides tuition assistance for employees seeking to further their education and career development. The organization is committed to diversity and inclusion, ensuring that all qualified applicants are considered for employment regardless of their background.