Analyst, Office Manager

Job Posting Organization:
The European Bank for Reconstruction and Development (EBRD) is an international financial institution established in 199

• Its mission is to promote the transition to market economies and to foster private and entrepreneurial initiatives in countries across Europe, Central Asia, and the Southern and Eastern Mediterranean. The EBRD operates in over 30 countries and employs thousands of professionals dedicated to supporting sustainable development and economic growth. The organization is known for its commitment to fostering inclusiveness, innovation, trust, and responsibility in its operations, ensuring that its activities contribute positively to the regions it serves.

Job Overview:
The Analyst, Office Manager position is pivotal in ensuring the smooth operation of the Resident Office in Lagos, Nigeria. This role encompasses a wide range of administrative responsibilities aimed at creating an efficient working environment for staff and visitors. The Office Manager will work closely with the Head of Office and other departments within the Banking Division to implement effective administrative procedures. The position requires regular interaction with local authorities regarding administrative matters, including visa and registration processes, and involves logistical support for high-level Bank visits. The Office Manager will also be responsible for maintaining office supplies, managing service contracts, and ensuring compliance with health and safety regulations. This role is essential for maintaining the operational integrity of the office and supporting the overall mission of the EBRD.

Duties and Responsibilities:
The duties and responsibilities of the Analyst, Office Manager include:

• Administration, Property, and Office Management: - Coordinate regular maintenance of the office, including inventory management and procurement of office supplies and equipment. - Liaise with the landlord regarding lease agreements, office moves, and refurbishment projects. - Manage security" style="border-bottom: 1px dotted #007bff !important;">security and medical issues in collaboration with the Head of Health and Safety Unit. - Act as the HR coordinator for registration processes, sick leave records, and medical insurance updates. - Serve as the IT coordinator, assisting staff with technical issues and ensuring proper workstation setups. - Prepare updates for the Business Continuity Plan and participate in UN Security Plan events. - Manage the procurement of published materials and ensure compliance with archiving procedures.
• Accounting and Finance: - Prepare annual budget proposals and monitor the RO budget, providing regular status updates. - Process expense claims and manage RO accounts, ensuring timely payments and reconciliations. - Handle monthly petty cash reconciliations and oversee local supplier invoices.
• Staff Supervision: - Supervise OTE and General Services staff, providing training and performance feedback.
• Administrative Support: - Provide administrative support to the Head of Office and other Bankers, including drafting correspondence and managing official communications.

Required Qualifications:
Candidates for the Analyst, Office Manager position should possess the following qualifications: - Previous experience in a senior administrative or accounting role, preferably in an international or leading local company. - Strong organizational skills with the ability to prioritize tasks effectively. - Excellent communication skills, both verbal and written, with a confident and assertive demeanor. - Strong interpersonal skills and the ability to handle sensitive issues with discretion. - A reliable and flexible approach to work, demonstrating professionalism at all times. - High integrity and attention to detail, with the ability to meet deadlines consistently.

Educational Background:
A bachelor's degree in business administration, finance, or a related field is preferred for this position. Additional certifications in project management or office administration would be advantageous.

Experience:
Candidates should have a minimum of 5 years of relevant experience in administrative roles, with a focus on office management, budgeting, and staff supervision. Experience in an international organization or a similar environment is highly desirable.

Languages:
Fluency in English is mandatory, both written and spoken. Knowledge of additional languages relevant to the region would be considered an asset.

Additional Notes:
This position is a full-time role with a regular contract type. The contract length is not specified, but the posting end date is set for December 11, 202

• The EBRD encourages applications from qualified candidates regardless of their background, and values diversity and inclusion in its workforce. The organization offers a competitive benefits package and prioritizes employee wellbeing.