Business Support Associate (Executive) SC6

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, established to save lives in emergencies and to use food assistance as a means to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of extreme weather. WFP operates in numerous countries around the globe, focusing on providing security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security and nutrition support to those in need. The organization is committed to diversity and equal employment opportunities, encouraging qualified candidates from all backgrounds to apply. WFP has a mission-driven culture that emphasizes integrity, collaboration, commitment, humanity, and inclusion, and it aims to create a healthy and inclusive work environment for its employees. WFP has been recognized for its efforts, being awarded the Nobel Peace Prize in 2020, and continues to invest in the personal and professional development of its staff through various training and mentorship programs. The organization operates in multiple countries, providing humanitarian assistance to millions of people worldwide, and is dedicated to ensuring effective support reaches those affected by crises.

Job Overview:
In this role, the Business Support Associate will manage the front office of WFP Ukraine, providing essential support to the director" style="border-bottom: 1px dotted #007bff !important;">Country Director and Deputy Country Directors. The position involves coordinating travel arrangements, managing calendars, and liaising with various teams to ensure smooth operations within the office. The successful candidate will be responsible for organizing meetings, preparing agendas, and ensuring that all necessary documentation is produced and distributed in a timely manner. This role is crucial in maintaining the efficiency of the management office and requires a high level of confidentiality and professionalism. The Business Support Associate will also be expected to respond to complex queries and propose solutions to improve communication and streamline office procedures. This position offers an opportunity to contribute significantly to the humanitarian efforts of WFP in Ukraine, especially in light of the ongoing challenges posed by the war in the region.

Duties and Responsibilities:
The Business Support Associate will undertake a variety of duties including: managing the calendars of the Country Director and Deputy Country Directors, arranging appointments and meetings, and acting as an interpreter when necessary. The role involves organizing internal and external meetings, including high-level engagements, and ensuring all logistical needs are met. The Associate will be responsible for revising and reviewing correspondence, maintaining a filing system for confidential materials, and ensuring effective information flow within the office. Additionally, the Associate will respond to business support queries, present proposals to eliminate communication bottlenecks, and perform other duties as assigned by the Executive Manager. This position requires a proactive approach to problem-solving and the ability to handle sensitive information with discretion.

Required Qualifications:
Candidates must possess a minimum of six years of experience in administrative services, finance, accounting, audit, human resources, or a related area. Experience with the UN or other international organizations is desirable, particularly in development or humanitarian projects. Advanced proficiency in office software, including MS Word, Excel, and SharePoint, is also required. Candidates with a post-secondary education may have some of their experience requirements waived, with specific combinations of education and experience considered acceptable. For instance, a Master's Degree may compensate for three years of experience, while a Bachelor's Degree may compensate for four years of experience.

Educational Background:
The minimum educational requirement for this position is the completion of secondary school education. However, a post-secondary education is preferred and will be considered an advantage. Candidates with relevant degrees may have their educational background taken into account when assessing their overall qualifications for the role.

Experience:
The position requires a minimum of six years of relevant experience in administrative services or related fields. Candidates with experience in international organizations, particularly in humanitarian or development contexts, will be viewed favorably. The role also allows for some flexibility in experience requirements based on educational qualifications, enabling candidates with advanced degrees to qualify with fewer years of experience.

Languages:
Fluency in both English and Ukrainian is mandatory for this position, with a proficiency level of C required. Strong written and verbal communication skills in both languages are essential for effective interaction with stakeholders and for the preparation of documents and reports. Additional language skills may be considered an asset but are not mandatory.

Additional Notes:
This position is offered as a Service Contract for a duration of 12 months, with the possibility of renewal. It is specifically open to Ukrainian nationals or residents of Ukraine who possess a legal work permit. The role includes a competitive salary, pension contributions, medical insurance for eligible dependents, and applicable danger pay, which is revised quarterly. Employees are entitled to 30 days of annual leave, 18 weeks of parental leave for birth mothers, and 4 weeks for non-birth parents. There is also an option for remote work one day a week within the duty station, subject to conditions. WFP is committed to providing reasonable accommodations for individuals with disabilities throughout the recruitment process.